Document Administrator

3 days ago

London, United Kingdom Norwood Full time

**Document Administrator**

**£25,000 per annum**

**Stanmore, Hybrid role**

Norwood is a 200-year-old charity operating within the Jewish community and supporting people with learning disabilities and autism in London and Berkshire. Norwood has an extensive history.

As a regulated provider of care, support and housing we are required to fulfil our legal responsibilities to safely manage records. We now have an exciting opportunity to join our Quality and Compliance team reporting to the Data Privacy Lead as an Archiving and Record-Keeping Co-ordinator.

This role will be perfect for someone with proven experience in records management and working on the archiving and storage of large volumes of records including special category data together with some team management experience and excellent interpersonal skills. The successful Archiving and Record-Keeping Co-ordinator will be required to travel between our homes and services, therefore a car driver and car owner is essential. This role will involve some manual handling.

MAIN DUTIES AND RESPONSIBILITIES
- Ensure an orderly and comprehensible process of document storage retrieval, version control, and archive is established and maintained.
- Act as a point of contact for records management queries, providing advice to the wider business, assisting and liaising with colleagues from our services, locations and external stakeholders where relevant.
- Categorise, label, and sort the paper records for the Norwood archive as well as recording the metadata in a consistent manner, working with managers of services, administrators and volunteers for transfer to off site archiving.
- Support management of records and relevant processes in line with the records management strategy, including the use of any future Electronic Document and Records Management System and assisting with implementation of policies
- To lead and review documents and records the charity holds in all formats and analyse content to make appropriate recommendations and arrangements for storage, accessibility and retention and disposal of records in line with Norwood’s archiving, storage and retention policy and procedure.

**Benefits at Norwood include**:

- The opportunity to work for a leading UK charity
- Competitive salary & benefits package
- Generous annual leave entitlement
- A challenging and varied role
- A supportive team
- 1pm finish on a Friday
- Unlimited access to staff referral scheme

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