Administrative Assistant

2 weeks ago

Andover, United Kingdom cloudpay Full time

This is an exciting opportunity to play a pivotal role in providing comprehensive support to three of our executives, ensuring the smooth and efficient operation of their day-to-day activities such as organisation, scheduling, correspondence, arranging meetings, travel and more.

This role requires presence in the office at least twice a week.

Daily Duties and Main Responsibilities will include:
Calendar Management:

- Coordinate and manage busy executive calendars, scheduling meetings, appointments, and travel arrangements.
- Anticipate scheduling conflicts and proactively address potential issues.

Travel Coordination:

- Organize and manage travel arrangements, including flights, accommodations, / itineraries.
- Ensure travel plans align with executive preferences and business requirements.

Communication:

- Being a professional point of contact for internal and external stakeholders
- Facilitate clear and efficient communication between executives and internal/external stakeholders.

Meeting Coordination:

- Coordinate and prepare materials for meetings, conferences, and presentations.
- Attend meetings, take accurate minutes, and follow up on action items.

Administrative Support:

- Perform general administrative tasks, including correspondence support and contract documentation.
- Preparation of reports, presentations, and other documents for various business meetings including Board level
- Supporting events and town halls hosted by the UK-based Leadership Team
- Assisting with other ad hoc functional administrative duties as required

Attributes and Experience Required:
Organizational and Time Management Skills:

- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Strong attention to detail and a systematic approach to work
- Efficient time management skills to optimize productivity.
- Capability to handle unexpected changes and prioritize tasks accordingly.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Willingness to take on new challenges and learn quickly.

Communication Skills:

- Excellent written and verbal communication skills.
- Ability to effectively communicate with internal and external stakeholders.
- Strong interpersonal skills and the ability to build positive relationships.
- Collaborative mindset with the ability to work effectively within a team.

Proactive Problem Solver:

- Act as a problem-solving resource for the executives you support.
- Identify and resolve issues independently, exercising sound judgment and decision-making.
- Proactive approach to responsibilities and tasks
- Anticipate needs and proactively address potential challenges.

Discretion and Confidentiality:

- High level of integrity and the ability to handle sensitive information with confidentiality.
- Demonstrated discretion in dealing with executives' professional matters.
- Professional demeanour in all interactions with strong interpersonal skills and the ability to build positive relationships.
- Bachelor’s degree is preferred, or previous experience in a similar administrative or support role such as PA, EA, Administrator or Secretary

Package and Benefits:

- Competitive annual salary
- 25 days annual leave, plus bank holidays
- Earned Wage Access (via CloudPay Now app)
- Flexible remote working
- Birthday leave
- Flexible pension contribution
- Life assurance x4
- Private medical insurance
- Personal and professional development opportunities
- Friendly working environment

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