Office Administrator

Care Home - Office Administrator

We are recruiting for an Office Administrator for our clients Care Home.

What we are looking for:
The successful applicant will:

- Organising office operations and procedures, controlling correspondence, scanning files, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Approve staff timesheet.
- Make sure that our team get paid accurately and on time.
- Create and maintain staff and resident files. You’ll do checks and references.
- Help make sure that the staff training matrix is maintained.
- Record and monitor annual leave, sickness, trackers etc
- Process pre-admission, admission and discharge documents etc.
- Follow up and monitor any enquiries for potential new residents
- Prepare contracts and invoices for new residents, plus process fees.
- Process cash and cheques promptly.
- Prepare a weekly list of outstanding monies.
- Make sure that our orders from suppliers are received and correct.
- Support the centralised sales, purchase ledger, finance and payroll input systems.
- Manage each resident’s personal float and our petty cash.
- Process invoices and enter them into a ledger.
- Prepare banking for residents fees, lunch money, cheque exchanges etc.
- Carry out monthly cheque, banking and cash book analysis.
- Carry out any other financial tasks needed to support our Home.
- Ensure our computer systems are maintained via Microsoft Office.
- Support meetings, making sure they run smoothly and that minutes are kept.
- Deal with any queries efficiently.
- Develop and maintain good filing systems.
- Assist with producing reports and statistics.
- Make sure that regular returns are completed on time.
- Book medical appointments for residents and manage staff diaries.
- Liaise with relatives.
- Keep accurate records.
- Be capable of using Microsoft Teams and other Microsoft apps.
- Support the Managers with administrative duties, help with clerical fillings and work with deadlines.
- Deal with all mail, be it for the residents, staff or the home. Make DBS checks and require references for new staff.
- Work with the Head Office Administrator and HR department on recruitment.

**Requirements**:
You will need to be:

- Able to plan and prioritise workload.
- Professional in the presentation of self within the workplace.
- Understanding of and committed to equality of opportunity.
- Able to demonstrate track record of organisational improvement.
- Comfortable working in a target driven environment and willing to step outside comfort zone.
- Passionate about offering superior services and want to make a difference.
- A glass half full person, with a sense of humour and a positive outlook.
- A team player who engages well with others.
- Strong communicator and influencer.
- Positive, energetic and hard-working.
- Flexible and adaptable to change.
- Experienced in working to deadlines, working alone and as part of a team.
- Experienced in handling data, numbers and reporting in detail.
- Experienced with HR administration, payroll and bookkeeping.
- Experienced in administration work in a health care setting.

Benefits£27,000 pa
40 hours per week
Monday to Friday
9-5pm

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00 per year

**Benefits**:

- Company pension
- Referral programme

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (preferred)

Work Location: In person

Reference ID: ZR_407_JOB