Fleet Administration

1 week ago

Glasgow, United Kingdom Pertemps Glasgow Perms Full time

Pertemps are working with a leading organisation who are looking for a Fleet Administrator to join them on a permanent basis. This role sits within the finance department and is crucial in interacting with all areas of the business. Finance is a largeaspect of this role and you will ideally be dealing with expenses, claims, purchase orders, invoicing and budgeting within the fleet department. This role is very interesting and deals with all aspects of administration and is ideally suited to someone withexcellent attention to detail, who takes accountability and enjoys seeing tasks through end to end.
This role will be based on full time hours, Monday to Friday with a salary for £23k per annum. Free parking is available on site. If you have experience with managing car and travel expenses, checking and updating car details i.e insurance and have experiencewith raising PO’s and managing invoices then this role is for you This particular organisation invests highly on training and mentoring and this will be crucial within your first 6 months.
**Key Tasks and Accountabilities**:

- Fleet administration - management of the company car fleet
- Assisting drivers with queries and requirements
- Managing the quotation and ordering process for new vehicles
- Organising mini-lease or hire cars as required
- Fuel card administration
- Ensuring compliance across the end-to-end Fleet process
- Licence checking
- Providing information to insurance providers
- Provide accurate reporting for payroll
- Maintaining company driver and vehicle policies
- Providing reports upon request for Legal, Audit etc.
- Organising charge outs to relevant departments
- Compliance with GDPR
- Finance Management
- Assisting with Purchase Order queries and management of PO approval matrix
- Participating in Finance projects
- Other processing and tasks as required by the AP & Procurement Manager
- Invoicing
- Managing budgets
- Processing expenses through the system
- Incident management
- Liaise with accident management company on driver assistance and any open claims
- Employee travel
- Overseeing the travel booking process for company travel etc
- Administration of Employee Concur Travel profiles, approval matrix etc
- Ensure the highest level of employee care
- Organising prompt payment for employees to secure bookings
- Corporate Card Administration
- Liaising directly with the card providers on card admin, spend limits etc.
- Assisting with the supplier onboarding process
- Assisting with Purchase Order queries and management of PO approval matrix
- Participating in Finance projects
- Other processing and tasks as required by the AP & Procurement Manager

**Skills Required**:

- Must be extremely well-organised
- Detail orientated
- Excellent time management and prioritisation skills
- Must be flexible, professional, and reliable
- Skilled communicator - able to communicate professionally and effectively to suppliers and all levels & areas of the business
- Proficiency in outlook, word, excel
- Understanding and appreciation of audit & controls compliance
- Exceptional customer & supplier care skills
- Responsible - willing to take ownership

**To find out more information please contact Codie Smith.**:

- Pertemps acts as both an employment business and an employment agency_

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