Pathology IT Administration Assistant

**Job overview**:
The post holder will provide information technology resources within Pathology IT, the post holder will be required to:

- Maintain and monitor the Laboratory Information & Management System (LIMS).

Provide comprehensive admin support and maintain and develop the change management process and support the production of statistics and other IT generated reports.

Log calls with suppliers to ensure IT issues are resolved.

Support the Senior Pathology IT & Data officer to maintain the 24/7/365 PathIT service.

**Main duties of the job**:
JOB TITLE: Pathology IT Administration Assistant

**DIRECTORATE: Cancer and associated specialties**

**REPORTS TO: Pathology IT Systems Manager**

An opportunity has arisen for the above role within Pathology IT.

The role has a key job to play in helping maintain and support the pathology lab and staff.

The role will encompass the day to day administration support of all areas within as well as outside pathology that interact with the service.

Maintain administration support for the Pathology IT team.

Administer minor changes in the Laboratory Information & Management System (LIMS).

Provide comprehensive admin support and maintain and develop the change management process.

Provide first line contact with users to triage calls and process requests.

Communication with Digital Services and all suppliers to Pathology IT.

Maintain quality documentation in the departments QMS.

Other general administration duties and training.

Discussions about the scope of the role and the flexibility available are welcomed. To express an interest, please contact the PathIT Manager.

**Working for our organisation**:
Pathology provides a high quality and comprehensive diagnosis, monitoring and disease management service to our clinical colleagues and their patients. Our analytical and advisory services cover all aspects of Pathology, which includes research and development, teaching and audit.

Our Pathology Services are provided from City Hospital and QMC. The service is heavily reliant on IT and it is the task of Pathology IT to maintain 24/7/365 operation.

The PathIT team are based at both sites and offer support, help and guidance to service users who are experiencing IT issues.

**Detailed job description and main responsibilities**:
KEY JOB RESPONSIBILITIES

Ensure the pathology system complies with all relevant policies and legislation and implement agreed policies and procedures.

Control access and security on the system in line with local and national codes of practice.

Assist in the production, and be responsible for the maintenance and implementation of Standard Operating Procedures and policies used in the maintenance of the IT System.

Ensure that such I.T. records as are necessary for system maintenance and accreditation purposes are kept.

Provide a point of contact for pathology users to contact pathology IT.

Carry out general clerical duties as required.

Respond to enquiries from service users, and departmental colleagues.

Work flexibly and undertake other duties commensurate with grade as required.

**Person specification**:
**Experience**:
**Essential criteria**:

- Administrative/ Secretarial Experience

**Desirable criteria**:

- Graduate or Clerical and administrative qualifications (e.g. RSAII or equivalent.)
- Experience within a hospital or laboratory office.

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in orde