Payroll Assistant

2 weeks ago

ChesterleStreet, United Kingdom Manor Care Home Group Full time

**MANOR CARE HOME GROUP**
- **Position - PAYROLL ASSISTANT**_
- **28 days holiday per annum (including bank holidays)**_

**Job Summary**

The Payroll Assistant role is to assist the Payroll Department in the end-to-end payroll processing for Manor Care Home Group and all associated companies. General duties will include, but are not limited to:
**General Duties**

1. Monthly payroll processing for 3-4 Care Homes (175-250 employees) and weekly payroll processing for 1 Restaurant (20-40 employees) using Sage 50 cloud Payroll:

- Rota checking
- Resolving queries
- Compiling monthly hours
- Calculating holiday pay and overtime supplements
- Calculating additional payments (bank holiday pay, bonus payments, incentives, employees working varying roles, self-isolation top-up pay etc.)
- Inputting payments into Sage
- Processing SSP / SMP / SPP / SPL
- Upload and distribution of online payslips
- Printing reports required for payroll records
- Checking, verifying and correcting any payroll errors

2. Processing new employees and leavers

3. Processing Attachment of Earnings orders

4. Calculating holiday entitlements:

- Maintaining holiday records
- Checking / updating on Croner Simplify
- Updating managers monthly with holiday information for all employees

5. Maintaining staff records - on Sage, Croner Simplify and physical record files
- Amending personal details
- Processing contract changes
- Implementing changes to pay rates
- Ensuring employee self-certifications are received for all absences up to 7 days that aren’t covered by a GP fit note
- Regular checks to ensure employees have correct contracts/rates of pay in place
- Keeping Business Support/Managers informed of any outstanding documentation required

6. Creation and distribution of relevant correspondence/information to employees

7. Pension duties:

- Assessing employees in line with automatic enrolment and re-enrolment
- Sending out relevant pension information
- Enrolling employees into the pension scheme (NEST)
- Preparing pension payment schedules for accounts and NEST
- Processing opt-outs/leavers from the pension scheme
- Keeping pension records up to date

8. Preparation of monthly wages breakdowns and “payrolls” spreadsheets and any other reports/information for accounts as and when required

9. Assisting with the monthly preparation of payments and remittance advice for:

- HMRC
- Attachment of Earnings Orders

10. Handling payroll queries

11. Checking and advising managers on employee information requirements and employee entitlements

12. Year End and preparation for the new tax year
- Processing Year End
- Distributing P60’s
- Implementing changes for the new tax year
- Organisation of office/files for the new tax year

13. Providing information as and when required to the Company Owners, Head Operational Manager, Accounts Department, Care Home and Restaurant Managers

A job description is intended to give a broad outline to the function of the Payroll Clerk and may be updated at regular intervals.

A job description is not a rigid document but acts to provide guidelines to the duties expected of the post holder. Other duties may be required at the discretion of the Company.

**Salary**: £12.00 per hour

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Chester-le-Street, DH3 1LS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 2 years (preferred)

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