Executive Assistant

1 day ago

Burnley, United Kingdom Northern Employment Services Ltd Full time

**Hours of work for an Executive Assistant**:
Monday to Friday - 37 hours a week, flexible on timings

**Salary for an Executive Assistant**:
£25,000 to £30,000 annual, depending on experience

**Duties & Responsibilities of an Executive Assistant**:

- Develop a system and approach to manage and coordinate complex Team Leader calendars and activities
- Keep staff well informed of upcoming commitments and responsibilities and ensuring arrangements and planning are in place
- Lead the arranging and preparation for meetings, workshops, events and seminars, including all associated materials, travel and accommodation requirements
- Ensure key meetings are well planned, well communicated, have clear outcomes set and have summary notes and actions captured
- Act as the point of contact for external partners
- Manage legal and assurance requirements including liaising with landlords on lease arrangements and office maintenance, developing and maintaining systems to stay on top of asset registers, equipment warranties etc.
- Maintain the office condition to high standards and ensure that each day the space is prepared (layout, materials etc) for the day’s activities
- Create and maintain ordering and procurement systems for the purchase of office supplies (stationery, equipment, refreshments etc)
- Create and deliver an induction plan for new members of the team with regards to office systems and processes, day to day working arrangements of team members
- To produce and present high quality written and verbal information in the form of updates and presentations

**Experience or knowledge required from an Executive Assistant**:

- Experience of managing / running a busy office environment (both the building and people aspects), proactively making things happen and responding to issues/queries as they arise
- Demonstrable experience of providing executive support to senior management, including proactive calendar and capacity coordination and management, note taking and action capture and tracking
- Demonstrable experience of coordinating all aspects of event attendance and delivery, including any planning for materials requirements, travel and accommodation
- Highly developed interpersonal skills, able to communicate at all levels (both written & verbal), to update, assure and where needed influence

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 24 months
Part-time hours: 37 per week

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Flexitime
- On-site parking

Schedule:

- Day shift
- Flexitime
- Monday to Friday

Work Location: One location

Reference ID: BW-BBEXAS

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