Payroll Officer

Company Description
Fowler Welch - a multi award winning supply chain specialist working with retailers, wholesalers and manufacturers across the UK. We live by a simple set of values: to delight our customers, maximise our efficiency, be socially responsible and to promote being an employer of choice.

We are currently recruiting for an experienced Payroll Officer at our Head Office in Spalding.

Part or full time hours considered

Weekday working between 8.30 - 17.30

**Job Description**:
To process the Company payrolls, ensuring they are accurate and run within specified and agreed deadlines and to audit requirements. Provide a comprehensive and accurate payroll service covering the employee lifecycle process in a timely manner and in accordance with employment legislation and Company policy and procedures.
**Main Responsibilities of a Payroll Officer**:

- Administer the HR Admin in-box and deal with and respond to queries in a timely manner.
- Processing the monthly and weekly payrolls including the calculation and accurate input of weekly and monthly timesheet and expense claims in accordance with agreed processes and procedures and undertake the checking process within the required timeframes.
- Ensure that all absence and attendance records and contractual and statutory payments such as SMP/CSP/SSP are calculated and entered on the HR and Payroll systems accurately and completed within required timeframes.
- Update and maintain the Payroll & T&A databases through the shared table process including New Starters, leavers and Change of Terms.
- Set up statutory and third-party deductions in the payroll system, including parking fines and attachment of earnings orders and ensure they are accurately deducted in a timely manner.
- Uploading and checking tax codes from the HMRC.
- Processing the weekly and monthly pension passes and pension admin.
- Generate and distribute weekly and monthly payroll related reports within agreed timescales.
- Reconcile and prepare 3rd party payments and PAYE within agreed timescales.
- Communicate overpayments of pay to assist with the recovery of monies in a timely and acceptable manner (In conjunction with Finance team - debt recovery).
- Undertake the reconciliation process on the Company payrolls, including BACS processing, RTI and HMRC submissions.
- Support external audits as and when required in conjunction with the HR Admin Supervisor
- Ensure all payroll related legal, statutory and regulatory requirements are adhered to, including all data protection requirements.
- Support all statutory year end and monthly submissions are met including Year-End P35/14, P60 documents for all payrolls and ensure all information is accessible when necessary.
- Keep up to date with all payroll related legislation and regulatory requirements including all data protection requirements and ensure the communication of legislative changes to team members.
- Ensure compliance of key processes through completion of internal audits
- Provide guidance and support to the HR Admin team with ad hoc queries and more complex payroll issues and contribute specialist advice and expertise.
- Support MI and statutory data requests for internal and external customers.
- Liaise with HR Managers on information affecting Payroll activities and ensure the effective communication of legislative changes to team members.
- Maintain and develop the HR Administration teamwork instructions/process guides.
- Notify the HR Administration Supervisor of any anomalies outside of company policy and procedure.
- To work collaboratively with the HR team to make sure a professional, effective and efficient service is given to all colleagues across the business.

**Qualifications**:

- Previous experience in a payroll department is essential
- A payroll qualification, or studying towards one is desirable
- Experience of working with payroll systems and processes
- Highly organised with ability to prioritise and multi-task high volume of daily work requests
- Knowledge and understanding of the requirement for confidentiality
- Thoroughness and excellent attention to Detail
- Experience of working within a time-critical pressurised environment
- Experience in the use of Microsoft office suite of products mainly word, outlook and excel, including lookups and macros (intermediate level)
- Have a flexible and adaptable approach to working in order to meet the requirements of the business
- Excellent written and verbal communication skills

Additional Information**
In return for your hard work and dedication we offer the added bonus of an excellent benefits package, which include - but are not limited to - the following**:

- College assistance programme
- Free Fowler Welch Healthcare Cash Plan
- Free life insurance as a Fowler Welch employee equal to three times your basic salary.
- Competitive pension scheme
- ‘Cycle 2 Work’ Scheme - save up to 42% on the cost of a new bike and necessary equipment.
- Recognition schemes