Creative Services Coordinator

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Job Title

Creative Services Coordinator

Department

Marketing & Business Development: Corporate Communications

Office Location

Birmingham

Reports To

Creative Services Account Manager

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

In the UK Hogan Lovells has offices in Birmingham and London. The Birmingham office opened in 2015 and has a number of practice areas including Corporate/Commercial, Disputes, Finance and Real Estate, as well as our Legal Delivery Centre and business team departments. The office has recently trebled in size and moved into a new fitted out space in the Colmore Building.

Department Description

Our well-established global Marketing & BD team supports the firm on a wide range of business development, communications, marketing, and client relationship management activities.

The Creative Services team sits within Corporate Communications and provides a combination of template-driven and customized designs for a wide range of marketing and other materials used to support the firm's business development, internal communications, and responsible business practices. The team is comprised of in-house designers and account professionals who work closely with a roster of preferred agencies and freelancers.

They collectively act as guardians of the firm's brand and manage the Creative Hub, a digital asset management system (DAM) with a comprehensive library of images, templates, and resources that are accessible globally.

Role Overview

The creative services coordinator works closely with the Creative Account Manager to assign/ balance workload, facilitate the lawyer headshot process in the UK, maintain stakeholder relationships, and ensure the success of our creative agency partners.

Key Responsibilities / Accountabilities- Assign creative requests to in-house designers and agencies in a timely, efficient manner.- Serve as primary point of contact for lawyer headshots and other photoshoots throughout the firm.- Maintain and update the library of artwork/images, liaising with colleagues from other regions for searches and related requests.- Help build digital and print templates for relevant marketing collateral.- Support with maintaining our digital asset management system (DAM).- Make small edits to documents, using the Adobe suite, Photoshop, Illustrator, etc.- Quality check designs for brand alignment, creative oversights, and typos.- Assist with pulling together the quarterly metrics report for the Creative Services team.- Support the Creative Account Manager and Account Specialist in stakeholder relations though initiating creative consultations, responses to requestors within the DAM, and other team-related communications.- Process team invoices relating to ongoing contracts, e.g. Shutterstock, Monotype, PaperTurn.- Support team communications with e-comms platform (iPublish).- Answer process-related questions, and work closely with relevant stakeholders on creative jobs, invoices, and agency inquiries.- Encourage brand best practices by providing practical advice to colleagues across the firm.
- Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services._
- All members of the firm participate in our Responsible Business program._

Person Specification

Qualifications, Expectations and Training- Experience of working in a similar role in a professional services environment, or agency/in-house studio.- Solid understanding and experience of the design industry.- 1-3 years in a relevant field.- Fluency in the standard Microsoft Office suite, specifically PowerPoint and Word.- Experience in working on both a MAC and PC.- Sound knowledge of the Adobe suite and able to make minor edits to text, swap an image, etc.- Design agency background or proven experience within a professional services environ