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Executive Assistant and Administrative Officer

2 weeks ago

Sunbury, United Kingdom AMETEK, Inc. Full time

**Location**:Sunbury on Thames, SRY, GB, TW16 7EF

**Business Unit**:Air Technology

**Posting Date**:Jan 23, 2025
- Scope of Role:

- Executive Support
- Manage the DVP & Managing Director’s calendar, schedule meetings, and prioritise appointments.
- Provide administrative support to other members of the leadership team as required
- Prepare meeting agendas, presentations, minutes and briefing materials for the Leadership Team.
- Co-ordinate travel arrangements, including flights, accommodation, itineraries and expenses.
- Act as a liaison between the Managing Director and internal/external stakeholders.
- Handle confidential information with utmost discretion and professionalism.
- Draft correspondence, reports, and other documentation (including newsletters and presentations).
- Organise on-site and offsite stakeholder visits.
- Support tradeshows and events as and when necessary.
- Administrative Responsibilities
- Oversee general office administration, ensuring smooth day-to-day operations.
- Maintain records, files, and documentation in compliance with company policies and digitalise where possible.
- Co-ordinate with other departments to support project timelines and deliverables.
- Manage office supplies, vendor contracts, and facility-related matters (with co-ordination with the facilities team).
- Organise and manage company events, team meetings, and workshops.
- Lead charitable giving events to support the AMETEK ESG (Environmental, Social and Governance) agenda.
- Communication and Coordination
- Serve as a key point of contact for internal and external stakeholders.
- Co-ordinate visitors on site both from within AMETEK and outside organisations; including liaising with other AMETEK facilities (e.g. Serbia, India, U.S.A etc.)
- Co-ordinate cross-departmental activities to ensure alignment with business goals.
- Other Responsibilities/Non-essential Functions
- Undertake training that is identified as a requirement of the role as identified by the role Manager.
- Undertake all other reasonable requests that are made by the role manager/acting manager or Directors.
- At times of reduced department staff attendance there will be a need to be flexible and provide support outside of the normal tasks of the job to ensure customer satisfaction.
- On occasion you may be required to take on ad hoc duties which includes, but is not limited to training, department associated tasks and brief secondment to other departments.
- Qualifications and Experience
- Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a multinational organisation.
- Proven ability to manage multiple priorities and meet tight deadlines.
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with travel management systems and expense reporting tools.
- Key Competencies
- Professionalism: Maintains a high level of discretion and confidentiality.
- Attention to detail: Has a strong focus on detail and ensuring accuracy of information / plans.
- Time Management: Prioritises tasks effectively in a fast-paced environment.
- Interpersonal Skills: Builds strong relationships with stakeholders at all levels.
- Problem-Solving: Demonstrates initiative and resourcefulness in resolving issues.
- Adaptability: Thrives in a dynamic environment with changing priorities.

AMETEK, Inc. is a leading global provider of industrial technology solutions serving a diverse set of attractive niche markets with annual sales over $7.0 billion.