Administrator Needed

3 days ago

Livingston, United Kingdom Prospero Integrated Full time

**Prospero Integrated** are looking for an **Administrator** for our client who are a global provider of AV collaboration service.

**ROLE**: Administrator

**LOCATION**: Working Remotely

**SALARY**: Up to £25k

**Roles and responsibilities of an Administrator**:
Working with the Senior Managed Onsite Services Administrator, onsite AV Managers and Team Leaders, the Managed Onsite Services Administrator's responsibilities include, but are not limited to:
**DAILY DUTIES**:

- Managing the staff schedule from an administration and commercial perspective, to ensure contractual obligations are fulfilled.
- Processing holiday & additional cover requests, booking cover contractors and working closely with the onsite teams to manager requirements
- Processing quotations and managing the purchase order processes.

**WEEKLY DUTIES**:

- Weekly scheduling mails to all permanent and freelance contractors, detailing shift times, locations and other relevant information required.
- Maintaining sickness forms from Managed Onsite Services staff and recording in the correct manner using current processes.

**ONGOING DUTIES**:

- Ensuring sufficient cover technicians are familiar with Managed Onsite Services sites, and that all freelance contractors have completed necessary contractual documentation
- Providing additional administrative support on specific projects for Managed Onsite Services contracts when requested
- Liaising between onsite managers and the rest of the business
- Ensuring all Managed Onsite Services invoices are raised on a monthly basis and recorded on billing spreadsheet and client tracking spreadsheets. Distribution of copy invoices to clients and supporting documentation.
- Coordinating training requests, booking courses, arranging hotels and travel
- Maintaining records of overtime and any payroll amendments
- Planning and booking required resources.

**WHAT DO WE REQUIRE FROM YOU?**
- Intermediate to advanced level MS Word and Excel
- Previous scheduling experience
- Excellent verbal and written communication skills
- Ability to prioritise and work under pressure is essential
- Previous customer service experience

  • Administrator

    7 days ago

    Livingston, United Kingdom Clancy Group Full time

    **Administrator**: **Up to £25,000**: **Livingston**: **We Do What We Say and We Care** - That’s why we need people like you to help us deliver on our promises. People who enjoy getting things done and who appreciate their role in helping others to be successful._ We couldn’t do the work which we do, without the dedicated support of our office-based...

  • Administrator

    3 days ago

    Livingston, United Kingdom WGM Engineering Full time

    WGM Engineering is one of Scotland’s leading engineering solution providers and performing responsibly is integral to our success and sustainability. We are committed to delivering projects and services whilst ensuring that we meet our customer and society needs, whilst managing the social and environmental impacts of our business. Since trading commenced...

  • Administrator

    3 days ago

    Livingston, United Kingdom WGM Engineering Full time

    WGM Engineering is one of Scotland’s leading engineering solution providers and performing responsibly is integral to our success and sustainability. We are committed to delivering projects and services whilst ensuring that we meet our customer and society needs, whilst managing the social and environmental impacts of our business. Since trading commenced...

  • Office Administrator

    7 days ago

    Livingston, United Kingdom Eco Installations Scotland Full time

    **Overview** Are you an experienced office administrator looking for a new challenge ? We are looking for a highly organised and detail-oriented individual to join our team. Key Responsibilities: - Provide general administrative support to the team. - Assist with data entry, document control, and file management. - Update trackers and internal systems as...

  • HR Administrator

    3 days ago

    Livingston, United Kingdom GXO Logistics Full time

    Are you an experienced administrator? Do you have or want to expand you HR knowledge? Are you ready to make a difference? We want to hear from you! We’re looking for a full-time, permanent, **HR Administrator **to join us at our busy Iceland site in Livingston. Working Monday to Friday office hours, you’ll assist in the delivery of all aspects on the...

  • Office Administrator

    1 week ago

    Livingston, United Kingdom SERS Energy Solutions Scotland Ltd Full time

    Job Description Main purpose of role: General administration duties Key responsibilities: - Provide admin and clerical support to the Office Manager. - Provide admin and clerical support to the Office Manager. - Maintain paper and computerised records in line with company procedures, ensuring compliance with the Data Protection Act. - Adhere to Company...

  • Apprentice Administrator

    3 days ago

    Livingston, United Kingdom THE CLANCY GROUP Full time

    Apprentice Administrator £23,000 Livingston We Do What We Say and We CareThat's why we need people like you to help us deliver on our promises. People who enjoy getting things done and who appreciate their role in helping others to be successful.We have an exciting opportunity to join our team and kickstart your career with a fully funded SCQF Level 6...

  • Office Administrator

    1 day ago

    Livingston, United Kingdom ABM Full time

    **Description**: **JOB TITLE: Administrator** **LOCATION: The Centre, Livingston** **REPORTING TO: Services Manager** **SHIFT PATTERN: Monday - Friday** **PAY RATE: £13.50 per hour** **OVERVIEW OF JOB DESCRIPTION** To fulfill all administrative duties within the Centre as set out below whilst supporting the Management Team as required. This is an...

  • Warehouse Administrator

    3 days ago

    Livingston, United Kingdom GXO Logistics Full time

    Here in **Livingston**, our **Iceland Foods** warehouse is a 24-hour operation, therefore, we’re on the lookout for a **Warehouse Administrator** to join our team. You’ll be working full-time, on an **any 5 from 7-day** shift pattern. **Pay, benefits and more**: As a Warehouse Administrator, you’ll receive: - An hourly rate of **£10.63**: - Access...

  • Warehouse Administrator

    1 day ago

    Livingston, United Kingdom GXO Logistics Full time

    GXO Logistics Supply Chain Inc. Here in **Livingston**, our **Iceland Foods** warehouse is a 24-hour operation, therefore, we’re on the lookout for a **Warehouse Administrator** to join our team. You’ll be working full-time, on an **any 5 from7-day** shift pattern. **Pay, benefits and more**: As a Warehouse Administrator, you’ll receive: - An hourly...