Administrative Assistant

1 week ago


Hounslow, United Kingdom Simpex Europe Full time

**Work Profile for Administrative Assistant**

**Goal -** To handle the below task list in the role of an Administrative Assistant.

**Inquiry Handling**:

- Work with Sales Team from India to handle new/existing requests.
- Make sure that the Purchase Inquires are sent to the correct Vendor with timely follow-ups.
- Research new Vendors and Manufactures for new/existing products.

**Quote Handling**:

- Respond back to quotes and queries in a timely manner with both Vendors and the Sales team.

**General office tasks**:

- Perform tasks of greeting guests and doing general office work like bookkeeping, arranging lunch /dinners, make sure that the office premises are kept clean.

**Reporting**:

- Daily reports should be maintained and sent to the appropriate manager.

**Communication Skills**:

- Excellent verbal and written communication within the organization.
- Daily communication with colleagues and suppliers (manufacturers).
- Establish relations with Manufacturers/Suppliers.
- Professional introduction of yourself and the company.

**Data Entry Skills**:

- Should be able to able to understand the mismatch between sales product specifications and Vendor specifications and make sure that Data entry accuracy prevails consistently throughout all the purchase modules.

**General Requirements**:

- Must read and sign the following documents required by the company. Operations Policy, Company Guidelines, Employee Contract, Confidentiality Contract, etc.
- Other documents are required as per the rules and regulations of the country and as per the company changes.

**Software Skills**:

- SAP Business One (preferred).
- Microsoft Outlook, Skype, Excel.

**Time**:Mon-Fri 8 am to 5 pm.

**Attire**: Mon-Fri Business Casual.



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