Office Manager

7 days ago

Langley, United Kingdom Source4 Personnel Solutions Full time

**Purpose of the job**

Our client in Langley is looking for a term time Office Manager to lead and manage the administration services and ensure that they operate efficiently and effectively.

**Main responsibilities Office Manager**
- To develop and manage efficient systems to support staff including the adoption and use of online digital systems
- To deploy the administration team appropriately, ensuring priority of resources or workload meets the business needs
- To use Microsoft Teams, Google drive, docs, etc. to improve communication (training will be provided)
- To be the secondary administrator for key systems
- To lead, develop and utilise quality assurance strategies on all work output to stakeholders
- To ensure all staff create a professional and welcoming reception for all visitors
- To lead on all visitor checks and health and safety processes to monitor entry in and out of the building
- To organise administrative staff ensuring the smooth and effective running of the office and all administrative and communication systems
- To line manage selected administrative staff performance and appraisal in line with Trust policy
- To supervise the day-to-day work of the administrative function of the office
- To ensure rotas are devised, communicated and in place for admin duties
- To organise the Academy central calendar and ensuring website compliance in liaison with the Trust website manager
- To ensure events have appropriate administration and front of house support
- To keep records in accordance with the record retention schedule and data protection law, ensuring information security and confidentiality at all times
- To minute meetings, as required, maintaining confidentiality at all times
- To monitor office expenditure within an agreed budget
- To ensure upkeep of records, filing and roll

**Cover Manager**
- To organise cover and ad hoc absences on a daily basis using a computer-based system, within the guidelines
- To publish cover details for staff, ensuring that all staff are kept fully informed of cover requirements
- To co-ordinate and communicate room changes for one-off activities
- To keep accurate and up to date records of staff absence and cover undertaken
- To induct and book supply staff as required
- To line manage the supply staff, collating feedback from occasional supply staff
- To undertake other duties as reasonably required

**General Safeguarding responsibilities**
- Promote and safeguard the welfare of all children and young people within the Trust.
- Uphold public trust and maintain high standards of ethics and behaviour, within and outside school

**General responsibilities**
- To support with administration tasks as required, including filing, reception duties, support of meetings/functions
- Have an understanding of, and always act within, the relevant professional standards and statutory frameworks. This includes those relating to Health & Safety, security, confidentiality and data protection

Please note:

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