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Administration Clerk

2 weeks ago

Doncaster, United Kingdom Wincanton Full time

**Job Title: Administration Clerk**

**Reports to: People Advisor**

We are looking for an experienced administrator to support our team at Trax Park, the role will include working on reception, in the People Team, supporting site communication, creating engagement opportunities, plus other administration duties across multiple departments of the site.

**Duties and responsibilities**:

- Reception duties, including but not limited to welcoming visitors and ensuring fire registers are completed.
- Support with engagement and wellbeing, including arranging charity events on and off site.
- Support with employee engagement, including the annual survey and be involved with action planning improvements.
- Control communications on site, updating noticeboards and digital communications.
- To ensure all policies and procedures are followed in line with the site agreement and legislation.
- To provide support to managers by note taking during interviews, investigations, disciplinary, grievances, absence management, recruitment and flexible working requests.
- Supporting and maintaining accurate payroll information
- Supporting and working with line managers on the Kronos time & attendance and Oracle Systems.
- Using time and attendance software to extract information and develop reports.
- Supporting Managers and colleagues with the use of Oracle, the HR & Finance Operating System.
- Controlling of booking log for meeting rooms on site.
- General purchasing including but not limited to PPE and Stationary ensuring goods are receipted in when received if required.
- Liaise with central People Services as required.
- Undertake general office administration and site team support, as reasonably required for the effective operation.
- Always ensure confidentiality and GDPR
- Maintaining accurate colleague HR data
- Flexible to the needs of the business due to the 24-hour operation

**Key Attributes**

**Proactive**:Taking charge; energetic; motivated; dynamic; creating or controlling a situation rather than just responding to it after it has happened.

**Adaptable**:Flexible; versatile; ability to change your ideas or behaviour to deal with new situations

**Resilient**:Strong, adaptable, flexible. inspired, driven. Able to withstand or recover quickly from difficult conditions / situations.

**Experience, skills, and attributes**:

- Can demonstrate ability to listen and understand keeping all information private and confidential.
- Ability to organise, plan and prioritise workload, including people and time.
- A good team worker.
- Can work to strict deadlines and under time pressures.
- Competent in the use of Microsoft Office package eg, Word, Excel & PowerPoint. Knowledge & experience of operating PC packages, like, Oracle.
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**Our Culture & Benefits**

We really value our people and offer a friendly, safety-first working environment, along with other benefits including company pension scheme, generous holidays, cycle to work scheme, employee benefits include, online discount platform, onsite parking and much more.

Our people are at the core of our business and what makes **Wincanton **great. That’s why we also provide significant opportunities for career development and progression, as well as training enrichment and multi-skilling, in a dynamic working environment.

**Be a part of our values; Excellence, Integrity, Passion, Proactivity, Togetherness & Trust.
**Our Commitment**

We are committed to providing equality of opportunity for all employees. We want to create an environment where all colleagues feel safe, supported and valued, whilst feeling they can be their whole selves within our workplaces. We are proud that our colleagues represent us and our successes. Attracting diverse teams, we believe in creating an inclusive, respectful organisational culture for our colleagues and future talent.

Find out more: Wincanton champions a diverse workforce

Wincanton is a leading supply chain partner for British business, providing supply chain solutions up and down the country. Through a wealth of experience and knowledge Wincanton provides business critical services including storage, handling and distribution; high volume eFulfilment; retailer ‘dark stores’; two-person home delivery; fleet and transport management; and network optimisation for many of the UK’s best-known companies.