Team Administrative Assistant

**Contractual hours**

36.25

**Basis**

Full time

**Job category/type**
- XPS Administration

**Date posted**

05/12/2024

**Job reference**

REQ002693

**Team Administrative Assistant**:
**Reading**

**Hybrid**

**Full Time / Part Time**

**Permanent**

**Ref:002693**

**XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength **and where talented people can flourish **and achieve **their highest potential**.**

Our Pension Fund Accounting team continues to grow and we are now looking for a Team Administrative Assistant to join our vibrant Reading office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in an administration support role where they have gained knowledge and experience of using MS Office Products.

A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn. We also provide wider ranging support to insurance companies in the life and bulk annuities sector.

Our people drive our success and as an XPS employee you can bring your whole self to work - Everyone is treated equally and with respect. We will provide you with the support and training you need to grow and be at your very best. It’s about inclusion and diversity, ensuring all our people feel included, that they belong to XPS and that they’re happy. Above all, it’s about ensuring everyone has a voice and feels valued. Because they are.

**The Team**

Our award-winning pensions administration business puts scheme members at the heart of everything we do. Our services include scheme administration, first-time outsourcing, member communications and scam protection.

**The Role**
As a Team Administrative Assistant within our Pensions Fund Accounting team with XPS you will be involved in...
Reviewing and formatting of Annual Reports & Accounts for all pension schemes on behalf of the Pension Fund Accountants, within tight deadlines.
- Ensure accurate and prompt filing of all documentation.
- Assisting with other administrative tasks on behalf of the Pension Fund Accountanting Team in a timely and professional manner.
- Ensuring company policies and working procedures are implemented and adhered to by self.
- Forging strong working relationships with other teams in order to provide a total service to our clients. E.g. Administration, Payroll, Client Banking, Actuaries.
- Ensuring the accurate updating of time recording system (OpenAir) for both chargeable and non-chargeable activities.

**Your profile**

**Essential Criteria**
- GCSE Maths and English grade 4 / C or equivalent.
- Previous experience in an administrative or secretarial support role including the preparation and formatting of formal reports for external publication.
- Computer literate in Microsoft Office including Word, Excel, Outlook and Teams with added knowledge of mail merge and strength in document formatting.

**Desirable Criteria**
- Meticulous attention to detail and the awareness of the need for speed/accuracy in order to meet deadlines.
- Able to listen and follow instructions, procedures and assimilate information quickly in a consistent and accurate manner. Seeks advice where appropriate and applies common sense.
- Excellent organisational and planning skills.
- Able to take ownership and responsibility for own work.
- An ability to manage conflicting demands on one’s time and able to work to tight deadlines in order to meet client and legal obligations.
- Strong customer focus approach to their work - aware of the need of quality and precision in their delivery.
- Resilient and able to work on their own initiative, operating to strict deadlines.
- Ability to work as part of a multi-disciplinary team.
- An aptitude for working with people both internal and external of the organisation.
- Excellent interpersonal abilities, able to forge strong working relationships with colleagues and clients.
- Flexible approach to work pressures.
- Outstanding communicator, able to communicate effectively, professionally and concisely in writing, face to face and over the telephone.

**What we offer**:
Find out more about **Life at XPS**
Find out more about **Our People Approach**

**We offer an attractive reward package, typical benefits can include**:

- Competitive salary
- Participation in annual discretionary Bonus Scheme
- 25 days holiday plus flexibility to buy or sell holiday
- Flexible Bank holidays
- Pension scheme, matching contribution structure
- Healthcare cash plan
- Flexible Benefits Scheme to supp