Clinical Administrator

7 days ago

London, United Kingdom Orri Full time

Main duties and responsibilities:

- Providing support to the In person and Online programme managers in the day to day running of the therapeutic day.

This will include, but is not limited to:
Liaising with admissions re new clients/timings/intake assessments, organisation of client/carer meetings, assisting in case reviews/treatment reviews and providing general support
- Overall management of the In Person and Online Timetable to be produced on a rolling 6- week period. Lead daily/weekly reviews to make adjustments based on absence and changes and manage subsequent communication to team members in handovers
- Forecast planning to identify upcoming gaps in provision due to annual leave, absence, training and identify cover, arrange cover and communicate as required to relevant team members
- Identify weekly client attendance, enter client initials into the Timetable, align with treatment plans at the start of each week, review Wednesdays and Fridays, confirm attendance on client timetabled days, review treatment plans for accuracy and sign off, ensure plans are in place and attend register meetings leading collecting relevant updates and information as required
- Circulate the timetable on a weekly basis on a Monday morning at 9am for both the In Person and Online programmes
- Undertakes daily reviews of 1:1 session scheduling, ensure note entries as attended / declined and updating the finance and case management teams of any missed sessions and/or sessions in lieu
- Manage the In Person and Online Programme attendance registers on a daily basis, ensure the relevant teams are notified of non-attendance and absence
- Manage room allocations in Hallam Street for all clinical sessions, for all internal and external meetings, communicate any room changes as required and communicate to the team
- Create and circulate online links to the team and clients on a daily basis
- Attend to the daily management of the timetabling inbox, manage timetabling queries in a prompt and professional manner and support clients and team members as required

Desired skills and expertise:

- A proactive hardworking and motivated individual, ideally with experience in a fast paced organisation and/or start up business
- Previous experience working in a medical or therapeutic healthcare environment
- Experience of administration required, with exposure to timetable, diary management or scheduling in a previous role and excellent IT skills

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00 per year

Schedule:

- 10 hour shift
- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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