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People Administrator
2 weeks ago
**Job Title**: People Administrator
**Reporting To**:Head of People
**Salary**: £28,000 per annum
**Contract type**: 12-month fixed term contract
**Location**:Hybrid (expectation to travel to all our London sites)
**About The Felix Project**
- The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.
The Felix Project is a dynamic, ambitious charity working to make London a city where no one goes hungry and good food is never wasted.
- We rescue high quality, fresh and nutritious food that cannot be sold from nearly 500 suppliers including supermarkets, wholesalers, farms, restaurants and delis. We sort and deliver this food to charities, schools and community projects supporting London’s most vulnerable people.
- This year we expect to rescue 13,000 tonnes of food to redistribute to more than 1,000 London frontline charities and primary schools in every borough of London. That’s enough food to make more than 30 million meals.
- The Felix Project is growing fast in response to huge demand. Set up in 2016, we now have around 180 staff working alongside 8,500 volunteers. We have four main operating depots spread across London - in Deptford, Enfield, Park Royal and Poplar. We’re committed to ensuring our different teams work hand-in-hand, so our main hot-desking spaces are built into these depots.
- Alongside our large-scale, depot-based operations we have green ‘point-to-point' food redistribution projects in central London and Canary Wharf. In Poplar, we operate a commercial Kitchen which uses surplus food to cater for up to 5,000 individual meals per day.
**Purpose of the Job**
- The People Administrator will manage all staff recruitment and operations at The Felix Project. You will support the hiring managers through all stages of the employee life cycle and will ensure this process is both rigorous and streamlined. You will also manage and support our HR administration systems and will act as first point of contact for day-to-day staff issues. Working closely with the Head of People you will help introduce improvements to our systems and administration processes.
**Duties and Accountabilities**
**Administration**
- Staff contract preparation & management; assist with probation cycle and induction process
- Maintain and update employee records and databases
- Oversee Breathe HR portal (onboard new staff, monitor absence, TOIL and AL)
- Working with the team to refine all systems and processes
- Complete leaver process including conducting exit interviews
- Changes of terms and conditions paperwork
- Support in reviewing and administration of staff files, including ensuring all staffs contain relevant documents/information
**Recruitment**
- Support managers with end-to-end recruitment; including advertising vacancies, shortlisting, organising interviews, interviewing where needed and ensuring recruitment processes are followed
- Issue all recruitment paperwork and complete pre-employment checks including references and right to work checks
- Arrange and support new starter inductions
- Administration of the Recruitment Inbox; Taking phone enquiries about roles
- Overseeing job board accounts
- Working with external recruitment agencies
**Other**
- Staff issues: day-to-day issues/enquiries, escalating when needed
- Administration of the HR inbox
- Updating Breathe HR and other databases with any employee changes
- Collecting data for payroll and HMRC and providing all starter, leavers, change of terms and conditions information to external payroll provider
- Producing basic employee reports for People Management Team
- Administration of employee benefits schemes
- Any other duties as directed by People Management Team
- Staff issues: day-to-day issues/enquiries, escalating to Head of People
- Supporting in administration of Learning Development function
- Supporting in administration of Employability
**Person Specification**
**Essential skills/knowledge relevant to this role**
- Strong administrative skills, with a good eye for detail and ability to stick to deadlines
- Excellent interpersonal skills and ability to work across teams, building long term relationships
- Willing and able to learn different systems (e.g. Breathe HR, Sharepoint, IRIS)
- Proven understanding of working with confidential information
- Strong customer care skills, and ability to deal professionally with colleagues
- Excellent knowledge of MS Office packages
**Desirable skills/knowledge relevant to this role**
- Experience or qualification specifically in HR
- Experience volunteering or working in charities
- Knowledge and experience of HR databases
- Committed to our cause, with a desire to help reduce food waste and fight food poverty
**What you’ll get in return**
You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team. This role is hybrid but there will be travel
