Temporary Office Administrator

5 days ago

Oxford, United Kingdom Allen Associates Full time

Ready to be the main point of contact for one of Oxfordshire most loved charities?

You will be responsible for providing comprehensive and efficient administrative support to a busy Finance and Resources Department. You will be highly organized and resourceful whilst being calm, friendly, and approachable. Efficient, discrete, and emotionallyintelligent, this person will have excellent IT skills, meticulous attention to detail and a solution driven approach.

The position is full-time and begins immediately. Please note, this is a temporary position paid on a weekly PAYE basis.

**What you will do as the Temporary Office Administrator**

This will be a varied and exciting role. However, a few of your main duties will include:

- Managing the main office phone line, taking messages, and passing on as necessary, answering queries and answering the door. Ordering, storing, and distributing of office supplies including stationery, catering, and cleaning products
- Write and update operation manuals for various departments
- Adapting management of office for COVID-19 and staffing demands to maximise the utility of office space provided. Run booking systems and setting up all IT systems and equipment
- Take and distribute minutes of meetings, with preparing agenda for and chairing meetings
- Any other tasks as may be reasonably required such as purchasing and arranging lunch for meetings and visitors.

**Temporary Office Administrator Rewards**

Employees are relaxed, friendly and efficient; they operate at the forefront of their field and are positive, detailed and flexible. Alongside a competitive hourly rate, you will receive:

- Full training, induction and equipment will be provided
- Valuable experience in a highly regarded charitable organisation
- Holiday pay

**The Company
**This well-known charitable organisation provides crucial support and operates within a friendly and welcoming environment. If you are interested in training, workplace wellbeing and providing an excellent client journey we’d love to hear from you

**What you will bring as the Temporary Office Administrator**:

- Previous experience working in a similar role, dealing with sensitive and confidential information
- Ability to cope with a complex and flexible role together with the ability to prioritise
- Strong organizational, planning and administrative skills including excellent attention to detail
- Ability to work in a calm, efficient, professional and methodical manner
- Enthusiastic, proactive approach with a good use of initiative and flexible, can-do approach
- Excellent IT skills including Outlook and Excel, data collection, working with improving processes, systems and procedures
- Skills in minute taking are desirable

**The Location**

Our client is based just outside Central Oxford, OX2. There is some parking available at the office, though limited. Good public transport routes are nearby, and the site is a short walk from the train station.

**Hannah Bush**

**Divisional Manager

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