Payroll and Finance Officer

**Main Terms and Conditions: Support Staff**

**Salary**:Thepost will be paid on the Sixth Form Colleges’ Support Staff Pay Spine at points 10 to 13 currently pro rata to £22,254 to £24,464 per annum.

**Payment of Salary**: Your salary will be paid by BACs transfer into your bank account on the last banking day of the month (except at Christmas when payment is made before the holiday)

**Working hours**:37 hours per week, full year. Starting and finishing times as agreed.

**Holidays**: Holiday entitlement is pro rata to 22 days annual leave plus 8 statutory and 4 concessionary days. After 5 years' continuous services the annual leave entitlement increases to pro rata to 25 days annual leave.

**DBS Clearance**: This post requires Disclosure and Barring Service clearance as well as a range of other safer recruitment checks.

**Person Specification**

**Essential**
- GCSE Grade A*-C/9-4 in English Language and Mathematics
- Educated to level 3
- Ability to work to tight deadlines
- Excellent organisational skills and attention to detail and accuracy
- Ability to work well with numbers and complex calculations
- Excellent team-working skills
- Excellent ability to prioritise and plan workload
- Good communication skills
- Excellent analytical and problem-solving abilities
- Evident commitment to equality of opportunity and respect for diversity
- Flexible, resilient, and positive attitude
- Commitment to continuous improvement
- Commitment to continuous professional development
- Seek advice and support when necessary
- Calm and personable demeanour, especially when under pressure
- Excellent interpersonal skills
- Commitment to safeguarding and the promotion of a safe environment
- for young people to learn in
- Enhanced Disclosure and Barring Clearance (including barred list check) *
- Medical Clearance*
- Provision of two references which are deemed satisfactory to the
- Principal
- To be eligible to work in the UK

**Desirable**
- Payroll Qualification
- Degree
- A good understanding of payroll and pensions
- A good working knowledge of the Local Government Pension Scheme
- and Teachers’ Pensions Scheme
- A good understanding of the accounts payable process

*Following an initial offer of appointment.

**Job Title**:Payroll and Finance Officer

**Responsible to**:HR Manager/Head of Finance

**Main Duties and Responsibilities**:To provide administrative support in all aspects of payroll and staffing forecasting across the HR and Finance areas. To provide administrative support to the Finance department, including supplier orders, payments, and various reconciliations.

Key Responsibilities
- To process all monthly payroll information including starters, leavers, amendments, salary sacrifice schemes and payments and deductions, ensuring accurate and efficient payments liaising with the external payroll provider.
- To maintain the HR and Finance system in respect of any payroll/contract changes.
- To monitor and check the accuracy of the monthly payroll and any payroll related activity, ensuring that any errors are rectified efficiently, keeping the staff member informed.
- To post the monthly payroll to the accounting ledger and perform a reconciliation of the actual monthly payroll to the accounting ledger.
- To ensure statutory and occupational payments (e.g. SMP, SSP, OMP etc.) are processed correctly, liaising closely with the payroll provider to rectify errors.
- To undertake all administration related to the Teachers Pensions Scheme and LGPS,
- including but not limited to estimate requests, leaver forms, opt out requests, flexibilities, AVC administration, signposting and informing staff as necessary.
- To run and submit the Teachers Pensions’ Monthly Conciliation Report, identifying and rectifying errors as necessary.
- To support the Teachers Pensions End of Year Certificate process.
- To run and submit the monthly Local Government Pension Scheme return, identifying and rectifying errors as necessary.
- To ensure the accounting ledger accurately reflects the above statutory and pension
- related payments (e.g. SMP, SSP, TPS, LGPS)
- To deal with all queries relating to Teachers Pensions and LGPS.
- To undertake auto enrolment administration ensuring the college is compliant.
- To deal promptly with all outside agencies relating to staff salaries i.e. tax office, benefits agencies etc.,
- To update Foresight for all staffing changes, ensuring consistency to the payroll system and accounting ledger.
- To reconcile Foresight to monthly payroll, year to date payroll and the accounting ledger.
- To support the Accounts Payable ledger including scheduling supplier payments
- To reconcile monthly Credit Card statements
- To reconcile Visits and Trips accounts
- To raise Purchase Orders
- To support the Lancaster University of Mathematics in respect of payroll and finance
- administration.
- To assist in HR and Finance administration and support as required.
- To undertake other duties as required