Associate - Corporate Secretarial Services

2 weeks ago

Belfast, United Kingdom Waystone Governance Ltd. Full time

Waystone leads the way in specialist services for the asset management industry. _Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide._
- With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. _Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence._

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- To manage a portfolio of clients to ensure client delivery as a key element;
- To meet delivery deadline for preparation of agendas, board packs, minutes and matters arising schedules;
- Organising and attendance at board meetings to ensure meetings are run in an efficient manner and are minuted accurately;
- To build positive relationships and add real value from both a client and governance perspective.
- To adhere to processes, procedures, and working practices;
- To work within a team as a team player to ensure client focus and to work with other offices to ensure delivery of key KPIs;
- To collaboratively work together as a team to ‘problem solve’ any key items.
- Ensuring all required regulatory filings and registrations are made in a timely and accurate manner with the CRO and Central Bank;
- Maintaining and updating of company statutory registers;
- Holding of Annual General Meetings and Extraordinary General Meetings;
- Deal with queries and requests, on a day-to-day basis from clients, auditors and internal staff;
- To deal with any other responsibility reasonably assigned;
- To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.
- Maintaining the accuracy and integrity of information related to Company Secretarial engagements;
- Liaising with relevant parties on various meeting related items; and
- Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships.

**Experience**:

- A background in a similar field;
- Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required;
- Strong MS Office Skills and experience of CORE, Diligent Entities and Diligent are essential; and
- Demonstrate an ability to be highly organized and work to tight deadlines.
- You have min. 2 to 3 years’ experience in a Company Secretarial role;
- Knowledge of Irish corporate and fund regulations;

**Education**:

- You (preferably) hold a degree in Law, Business or equivalent experience;
- You are or are working towards becoming a graduate of the CGI;

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