Company Secretary

ID- 2024-1308- Category- Management- Position type- Permanent Full-Time**About Us**:

- 3173 is a privately owned UK firm of pensions experts with clients throughout the UK, serviced from offices in London, Belfast, Glasgow, Manchester, Birmingham, Bristol and Leeds.- The 3173 Group of companies includes Dalriada Trustees Limited (Dalriada) one of the UK’s largest professional pension scheme trustee companies. Spence & Partners provides full pension actuarial, consulting, investment consulting and administration services that provide simply smarter solutions for trustees, employers and members and Mantle: reimagines the traditional models of defined benefit pensions administration and actuarial valuation software.**About You**:

- In your capacity as Company Secretary, you will be pivotal in promoting, sustaining, and achieving excellent corporate governance within the company. You will manage the administration of formal legal compliance affairs as per the Companies Act and serve as the secretary to the Board of Directors.**Responsibilities & Criteria**:
**Compliance with key statutory and regulatory requirements**:

- Monitor legislative, regulatory, and corporate governance developments affecting the company's operations.
- Ensure the Board is fully informed on these matters through the General Counsel (GC).
- Guarantee compliance with the UK Corporate Governance Code standards and disclosures.
- Implement processes and systems to maintain compliance and foster good business conduct.

**Effective Governance: Boards and Board Committees, Executive Committees**:

- Oversee the implementation of an effective corporate governance framework to ensure robust decision making in line with delegations:

- Ensure effective flow of key proposals through executive challenge and non-executive approval
- Ensure effective flows of management information
- Oversee the scheduling of board and committee meetings to ensure effective goverance
- Facilitate the smooth operation of Board and Committee meetings by setting agendas with the committee Chairs, requesting and preparing papers, taking minutes, and ensuring follow-up actions are completed.
- Advise on Board procedures and ensure adherence through the GC.
- Ensure Board committees are properly constituted with clear terms of reference.
- Ensure actions are tracked and responded to
- Attend Board committee meetings at the Chair’s request.
- Oversee the work of the business support team who manage meetings, agendas and minutes for areas not directly supported by CoSec

**Statutory Records**:

- Ensure compliance with the Company's Articles of Association.
- Maintain all statutory documents and records, including Articles of Association, share certificates, and stock transfers.
- Administer subsidiary companies correctly and maintain the Group’s structure.
- Support the Finance and Marketing teams with the Annual Report.
- Manage the Company’s register of members and handle shareholdings and transfers.
- Liaise with Pinsent Masons on equity share distributions and ensure appropriate documentation and filing of same.
- File confirmation statements at Companies House.

**Requirements**:

- A relevant degree in law, finance, or business.
- At least five years of experience in a similar role.
- Alternatively, membership of the Chartered Governance Institute UK and Ireland with at least five years of relevant experience.

**Skills & Knowledge**
- In-depth knowledge of compliance requirements and the Companies Act.
- Substantial experience providing secretarial and administration support at Board and Executive levels.
- Competence in interpreting complex legislation and regulation.
- Proven experience advising a Board of Directors on governance, compliance, and best practices.
- High-level influencing, negotiation, and presentation skills.
- Ability to organise, write, and present formal reports on complex legal and regulatory matters.
- Ability to persuade Directors and the Senior Management Team to follow appropriate policies, procedures, protocols, and guidance.

**The 3173 Culture**

Our primary aim is to provide interesting, worthwhile and healthy careers for all our people; we believe that this emphasis sets us apart from our competitors.- We are defined by our ethos and by our goal:
- Our ethos is an individual and collective commitment achieved through carefully balancing responsibility with freedom and flexibility, all of which is underpinned by a willingness to work interdependently. When we get this balance right, it is how we do our best work.- We look after our staff first and foremost, but for a commercial purpose, which is to deliver great service profitably. By focusing on our goal, we provide the best outcomes for pension scheme members, trustees, and employers.**Flexible Benefits can include**:

- Excellent Remuneration Package
- Flexible Annual Leave
- Flexible Working (Onsite, Hybrid)
- Matched Pension Contribution
- Income Protection and Life assur