Office Administrator

**Job Title: Office Administrator**

**Company**: Paramount Digital St Helens

**Location**: St Helens, United Kingdom

**Salary Range**: £25,000 - £30,000 per annum

**About Paramount Digital St Helens**:
Paramount Digital St Helens is a dynamic and forward-thinking digital marketing agency based in St Helens. We specialize in providing innovative digital marketing solutions to businesses of all sizes, helping them achieve their online objectives and maximize their digital presence. With a dedicated team of experts, we are committed to delivering exceptional results and outstanding service to our clients.

**Key Responsibilities**:

- **Administrative Support**: Provide comprehensive administrative support to the management team and staff, including handling correspondence, managing calendars, and organising meetings and appointments.
- **Office Management**: Oversee the day-to-day operations of the office, including maintaining office supplies, managing incoming and outgoing mail, and ensuring the office is clean and organised at all times.
- **Data Entry and Record Keeping**: Maintain accurate records and databases, entering data as required and ensuring confidentiality and security of sensitive information.
- **Financial Administration**: Assist with basic financial tasks such as invoicing, processing payments, and reconciling expenses.
- **Team Support**: Collaborate with team members to support various projects and initiatives, offering assistance and contributing to the achievement of team goals.
- **Ad Hoc Tasks**: Undertake ad hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to take on new challenges.

**Requirements**:

- Proven experience in an administrative role, preferably in an office environment.
- Excellent organisational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with a professional and courteous manner.
- Attention to detail and accuracy in all work undertaken.
- Ability to work independently and as part of a team, demonstrating reliability and initiative.
- A positive attitude and willingness to learn and adapt in a fast-paced environment.
- Knowledge of basic accounting principles would be advantageous but not essential.

**Specific Responsibilities**

**Director Assistance**
- Acted as main point of contact for the company Directors
- Handle diary Management for the Directors
- Booking Directors meetings in Outlook Calendar, including rooms.
- Booking all travel arrangements
- Communicating with Staff on client changes/new deals company-wide
- Provided complete meeting support, including materials preparation and minute-taking.

**Customers Assistance**
- Meeting and greeting customers, setting up the meeting room and supplying refreshments
- Booking travel arrangements
- Arranging company car hire and accommodation for Customer visits

**General Office Assistance**
- Management of Office Holiday planning and Absence reporting system Timetastic
- Control order and delivery of all office HSE supplies
- Answer inbound calls and direct them to the correct person
- Liasing with suppliers to resolve any issues
- Gathering invoices for purchases (hardware or software)
- Identifying Planning and arranging company training.
- Control of allocation of office meetings resource
- Ordering and receiving all office stationery
- Send a recap of meetings scheduled for each day to all staff

**Marketing Internal & External**
- Full responsibility for ALL Internal and External event planning and coordination for the company.
- Production of high-quality documents, spreadsheets and presentations for internal and customer-facing needs
- Assist with development of Company website
- Managing Company Sponsorships and Awards
- Assist with Company Social Media channels
- Produce Monthly Newsletter

**Benefits**:

- Competitive salary range of £25,000 - £30,000 per annum, commensurate with experience.
- Opportunities for career development and advancement within a growing company.
- Pension scheme and other employee benefits.
- Friendly and supportive working environment with a collaborative team culture.
- Training and ongoing support to enhance skills and knowledge.

**Application Process**:
**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 2 years (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- St Helens (required)

Work Location: In person

Reference ID: PARAADMIN