Purchasing & Accounts Administrator

_**Description**_

Capital Reinforcing are looking for a Purchasing and Accounts Administrator to help with the establishment of its new procurement system. Capital Reinforcing are a national supplier of Steel Reinforcement to the construction industry and currently working on HS2 and other large construction projects throughout the UK. The business has an already well established international and UK based supply chain which we continue to develop based on our existing high standards. The company is continuously growing, and we require a Purchasing officer who can also assist with some basic accounting duties but both roles are intertwined.

The company are implementing a new procurement system which is Sage Line 50 based which will also integrate into its other in house-based software systems. This is a great opportunity for someone with buying experience to join a well-established team and assist with the various departmental procurement within the business. The company deals with the procurement of many different products and the experience gained within this role over time will be invaluable to the person and the business. The roles detailed within the job description are easily achievable throughout the working week and the person will be part of an established

**Job Title**:Purchasing & Accounts Administrator

**Reporting To**: Commercial Director

**Hours of Work**:40 hours per week and as necessary to fulfil the scope of responsibilities within the post.

**Contract**:Permanent contract

**Purpose of Post**

The role is Operational reporting directly to Commercial Director

**Key Responsibilities Include: -**
- **Purchasing**_
- Assisting with the set up of suppliers on Sage Line 50 Purchasing System.
- Ensure that all suppliers have the appropriate HSEQ approvals prior to issuing purchase orders (specific training will be provided on this).
- Management of supplier’s accounts and credit limits.
- Issuing Purchase orders to suppliers in line with company procedures.
- Checking supplier invoices to ensure they are in line with the purchase order issued.
- Relay any issues to suppliers and request credit notes if required.
- Assist with the future departmental budgets and management of projections.
- Help with supplier framework agreements and company discounts on certain products.
- Work on a list of regularly used products and agree with suppliers an annual price based on the usual volume of products bought to ensure price stability for the company.
- Weekly steel stock reconciliation in line with information provided by suppliers and the various ports used.
- Identify and report any stock issues found and ensure the stock control system has been updated with relevant changes.
- Report any issues that may lead to problems with steel stock balances and contact suppliers to remedy.
- Help with the preparation of the company monthly stock reports.
- **Accounts**_
- Making / Authorising any required payments in line with company policy.
- Processing of supplier invoices on Sage Line 50.
- Reconciling supplier accounts in line with statements received.
- Dealing with general customer and supplier queries.
- Assisting payroll and pension processing in the absence of the Accounts Supervisor
- Filing and general administrative duties.
- The above should not be regarded as exhaustive or inclusive as there may be other duties associated with the post that Capital Reinforcing will require the post holder to perform._

**Person Specification**

**Essential**
- Experience using an established procurement system.
- Desirable experience using Sage Line 50 Purchasing but not essential.
- A minimum of Grade C English GCSE (or similar approved)
- A minimum of Grade C Mathematics GCSE (or similar approved)
- Effective verbal, presentation, written and listening communications skills.
- Ability to work under pressure to achieve company targets.
- Effective time management skills
- Excellent troubleshooting and analytical skills
- Proficient user of IT databases and Microsoft packages.

**Key Behavioural Competencies**
- A positive disposition with the ability able to stay motivated and focused.
- The ability to work independently.
- Experience of working within a team environment and establishing relationships with internal and external stakeholders.
- Conscientious, honest, and trustworthy
- Can adjust to change and be flexible
- Respectful and possesses cultural awareness and sensitivity.
- Demonstrate sound work ethic and takes responsibility
- Takes an active interest in the Company’s brand and vision.

**Additional**
- Negotiable salary depending on experience
- 30 days holiday, after 2 years service rising 1 day per each year to a max of 33 days (5 additional holidays)
- 2 week (approx.) annual Christmas shut down.
- Cycle to work scheme.
- Career development and opportunities.
- Group pension scheme.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Additi