Heo Business Support Unit

**Details**:
**Reference number**:

- 240923**Salary**:

- £31,349- National salary £31,349 or London salary £35,403**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Corporate Delivery Group (CDG) - Group Commercial**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Operational Delivery
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Leeds, LondonAbout the job

**Job summary**:
Do you have experience of providing PA support to senior leaders?

Are you someone that can prioritise their own and others work even when times are challenging?

Can you use your outstanding interpersonal skills to work closely with others to build successful and professional working relationships?

Our transport system touches the lives of everyone in this country: it reunites families; takes millions of people to work every day; enables holidays; and keeps fresh food on the shelves of our supermarkets.

So please apply We can't wait to hear from you

**Job description**:
The government’s manifesto contains commitments, including investment, to improve transport infrastructure across the country, this is an incredibly exciting time to work for the Department.

The Department has a wide and varied agenda ranging from the delivery of large infrastructure projects such as Crossrail and HS2 through to shaping future transport innovations such as drones and driverless cars as well as developing airport capacity. The Group Commercial Directorate sits at the heart of delivery ensuring commercial acumen and procurement excellence is reflected in all decisions taken.

The Business Support Unit (BSU) is an area within the Group Commercial Directorate that is responsible for the administration and implementation of business-critical activities and delivery support, which aid the Directorate in its coordination of contract and procurement management within the DfT Group. This role will have cross cutting responsibilities across the Business Support Unit, however will be primarily focused on providing PA support to the Commercial Director and other members of the Senior Management Team.

**Person specification**:
**Responsibilities may include but are not limited to**
- Managing the Commercial Director’s calendar, ensuring that he has sufficient sight of future meetings.
- Managing and prioritising the Director’s inbox
- Providing secretariat support to Directorate level meetings
- Providing secretariat support to the Group Commercial Board, including liaising with external stakeholders to convene meetings once every two months
- Support the Continuous Improvement team with stakeholder engagement activities as required.

For a more detailed description of the role and its responsibilities, please see the attached role profile.

**About you**

To be successful, you will need to be someone has experience of proving PA support to senior leaders, whilst being able to prioritise your own work and the work of others, even when times are challenging.

You will bring with experience of working senior leaders, being able to work effectively with them to understand their priorities and deliver common goals.

You will have experience of stakeholder engagement and management, being able to build and maintain successful and professional working relationships.

**Additional Information**

Due to the nature of this role there will be some travel involved, this is likely to occur up to once a month and may include overnight stays.

A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Making Effective Decisions
- Working Together
- Managing a Quality Service

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.


Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.**How to Apply**
- Your experience of providing PA support to senior leaders, you should include how you prioritised your own work and others work when times were challenging
- Your experience of working with senior leaders effectively to achieve a common goal
- Your experience of stakeholder engagement and management, with the ability to build and maintain successful and profess