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Business Support

2 weeks ago

London, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 432062

**Salary**:

- £35,663
- £35,663 (National), £39,533 (London)
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Higher Executive Officer

**Contract type**:

- Fixed term

**Length of employment**:

- 9 months

**Business area**:

- Transport Security Directorate

**Type of role**:

- Administration / Corporate Support
Business Management and Improvement
Finance

**Working pattern**:

- Flexible working, Full-time, Part-time

**Number of jobs available**:

- 1

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Birmingham, Leeds, London

**About the job**:
**Job summary**:
Can you manage financial processes with confidence and clarity?

Do you enjoy collaborating across teams to deliver high-impact outcomes?

Have you got the drive to help shape how a security-focused Directorate operates?

If so, we’d love to hear from you

The Transport Security Directorate (TSD) sits at the heart of the Department for Transport’s mission to keep the UK’s transport systems safe, secure and resilient. We work across government and with industry to protect passengers, staff and infrastructure from a wide range of evolving threats - from cyber risks to physical security challenges.

We’re looking for a motivated and detail-focused Business Support Officer (HEO) to join TSD’s Business Management Team for a fixed term (nine months) as maternity cover. This is a pivotal role that supports the smooth running of the Directorate by managing financial processes, coordinating risk and milestone reporting, and contributing to key corporate exercises.

You’ll work closely with senior leaders and their private offices, gaining insight into how a high-performing, security-focused directorate operates. You’ll also have the autonomy to shape processes, introduce improvements, and help strengthen a modern, resilient business support function.

Joining our department comes with many benefits, including:

- Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
- 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
- Flexible working options where we encourage a great work-life balance.

Read more in the Benefits section below

Find out more about what it's like working at the Department for Transport (Central): Department for Transport Central - Department for Transport Careers

**Job description**:
This is a high-impact role supporting the Director of Transport Security, the Head of the Business Management Team and the wider Directorate. You’ll lead on financial processes, coordinate corporate reporting, and help manage risks and milestones - all within a collaborative team.

Your responsibilities will include, but aren’t limited to:

- Managing day-to-day financial processes, including budgets, payroll data, and SAP updates.
- Leading transactional activity such as purchase orders, invoices, journals, and vendor setup.
- Coordinating inputs for corporate exercises like Management Assurance Returns and Quarterly Forecasts.
- Supporting risk and milestone tracking across the Directorate and AMS Portfolio.
- Running financial reports and maintaining accurate records to support decision-making.
- Working closely with senior leaders and their private offices to ensure smooth operations.
- Being the Local Information Manager for the Directorate - providing advice and guidance on the TSD Administration Library (Sharepoint), managing access, and organising digital files.
- Helping shape and improve business support processes in a progressive team.

For further information on the role, please read the attached role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

**Person specification**:
Required experience:
To be successful in this role you will need to have the following experience:

- Managing financial processes such as budget monitoring, reporting, and transactional activities (e.g. purchase orders, invoices, journals).
- Confidently work with data systems or tools to maintain accurate records and support decision-making. Training can be provided for specific systems.
- Ability to use Microsoft Excel, including the use of formulas and trackers to support financial analysis and reporting.
- Ability to act in a confidential manner and exercise discretion.
- Ability to plan, prioritise and work well under pressure - managing conflicting demands effectively and deal with last minute changes.
- Ability to work collaboratively across teams and with a range of stakeholders to deliver shared outcomes.

**Working hours, office attendance an