Helpdesk Coordinator

2 days ago

Salisbury, United Kingdom Serco Plc Full time

**Who we are**

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

**What we do**

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

**Location**: DSTL, Salisbury - on site role, no hybrid working

**Permanent, Full time**

**Salary**: £29,000

You’ll coordinate both reactive and planned maintenance work, ensuring tasks are allocated to the right on-site operatives while maintaining the highest safety standards. By keeping our systems up to date in real time, you’ll enable efficient workflows, accurate reporting, and a clear view of operational performance.

Your role will involve processing purchase orders, managing complaints sensitively and effectively, and escalating issues when necessary. You’ll aim for excellence in every interaction, consistently meeting key performance indicators and quality requirements while supporting colleagues and contributing to a positive team culture.

Beyond the day-to-day, you’ll help drive continuous improvement—seeking ways to make the Helpdesk more efficient, future-ready, and customer-focused. You may also take part in projects linked to Helpdesk operations, ensuring they are delivered to the highest standard. Throughout, you’ll uphold all site health, safety, and security protocols to protect both people and assets.

**What You'll Bring**

Success in this role requires experience in a customer service helpdesk or scheduling environment, with the ability to handle complex and challenging queries calmly and effectively. You’ll be confident working to tight timescales, have a strong track record of delivering quality outcomes, and be familiar with helpdesk technologies including telephony, omnichannel platforms, and CAFM systems.

Strong communication skills—both written and verbal—are essential, as is an eye for detail and the commitment to maintaining exacting standards. Excellent IT skills, particularly in Microsoft Office, will help you thrive in this fast-paced environment. If you can combine operational precision with a passion for outstanding service, you’ll play a key role in keeping our Defence estate running efficiently and effectively.

**VIVO Defence Services**

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

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