Data Management Officer

3 days ago

Isle Of Man, United Kingdom Hill Robinson Full time

To manage the process, planning and accuracy of an efficient record-keeping function. To manage the lifecycle of records. Ensuring all records are secure, up-to-date, stored accurately and to be the internal data gatekeeper. To create, produce and oversee procedures and policy for record storage including compliance and governance regards documents naming convention, revisions, archives, data cleansing and secure disposal to guarantee regulatory safeguarding is upheld.

**Responsibilities**:

- Full responsibility for the day-to-day administration of records management and administration ensuring compliance with statutory requirement and legislation
- Make recommendations for approval for the implementation of a filing structure that support the business which is future proof for complexity and growth
- Project manage the collation and cleansing of data from multiple platforms to one single platform from several departments and offices located around the globe operating under different legislations and statutory requirements
- Skillfully addresses the requirements of the short-term, whilst not compromising the long-term objectives
- Administration of electronic records, including the retrieval promptly upon request
- Undertaking research, retrieval and replacement of files for departments as part of the Information and Records Management service to internal customers
- To participate in the disposal processes by reviewing and analysing with a critical eye the secure disposal of files
- To action, service and supply requests, in line with the records lifecycle, ensuring integrity of information and confidentiality of records are provided to appropriate staff across the organisation
- Be the single point of contact for document and records management queries
- Producing regular and ad-hoc reports including written summaries and guidance to others
- Undertake specific and ad-hoc project work and programmes to contribute towards company objectives to ensure continuous improvement
Knowledge and experience
- Membership/Fellowship of Archives & Records Association
- Strong attention to detail and eye for accuracy
- A highly developed sense of responsibility and understanding of confidentiality
- Excellent spoken and written English
- Resilience and ability to work under pressure in a fast-moving and constantly changing environment with a willingness to adopt a hands-on approach
- Excellent organisational skills, and the ability to prioritise competing demands
- Strong analytical and problem-solving skills
- Advanced level of technical proficiency and computer literacy (MS Office and SharePoint. Salesforce familiarity would be an advantage)
- Experience of analysing, appraising and evaluating physical and electronic material and documentation
- Able to work on own initiative, taking critical decisions within a framework of delegation and being able to justify those decisions
- Comfortable and confident liaising with internal and external stakeholders to complete tasks successfully
- Experience in using relevant technology; Information management systems.
- An understanding of the importance of legislation such as GDPR and Public Records Act as it relates to the work

Schedule:

- Monday to Friday
Application question(s):

- Could you please submit your CV directly to our website:
Thanks

  • Information Governance Officer

    1 week ago

    Isle of Man, United Kingdom Isle of Man Government Full time

    **About the role and our team** Join our team as an Information Governance Officer within the Corporate Services Division! Within this role, you will support the Data Protection Officer (DPO) and the Department in developing and implementing our information governance and records management policies, working with managers and colleagues across the...

  • Senior Trust Officer

    1 week ago

    Isle of man, United Kingdom Locate Isle of Man Full time

    Senior Trust OfficerPosted on 30 Oct 2025To be advisedPermanent, Full TimeClosing in 54 daysSearch and Select Recruitment AgencyOur client seeks a Senior Trust Officer to join their Isle of Man team, you will be someone who thrives in a collaborative environment and is passionate about delivering exceptional service to clients. As a Senior Officer, you'll...

  • Office Administrator

    6 days ago

    Isle of Man, United Kingdom FOHCUS Full time

    Experienced administrator required to support clinical team. Excellent communication skills along with good IT skills required. You will need to be competent on IT system's. You will have good standards of English and maths and be aware of processes around data handling and security. Experience in developing and maintaining B2B relationships would be an...

  • Private Banking Officer

    2 weeks ago

    Isle of Man, United Kingdom Nedbank Private Wealth Full time

    **Private Banking Officer**: We have an excellent opportunity for a Private Banking Officer based in the Isle of Man office. job holder will be responsible for supporting the Corporate and Private Banking team to manage the requirements of existing and potential corporate and associated private clients. To work as part of a team to ensure the highest...

  • Data Entry Administrator

    6 days ago

    Isle Of Man, United Kingdom GeoSpatialAI Full time

    **Your responsibilities**: - Manage and monitor System Data. - Preparation of reports and analysis in MS Excel. - Providing cover within the departments or other areas of the business as required. - Ad-hoc data requests. **Requirements**: - High focus on attention to detail. - Delivery focused. - Excellent written and verbal communication skills. -...

  • HR Officer

    3 days ago

    Isle of Man, United Kingdom Nedbank Private Wealth Full time

    Are you a dynamic individual looking for an opportunity to grow within a fast-paced and varied environment? As a key member of the busy HR Team, you will help support all activities within the HR sphere. At Nedbank Private Wealth International we think deeply about culture and draw upon psychology, learning and development, and communications to understand...

  • Office Assistant

    1 week ago

    Isle of Man, United Kingdom Streamline Search Ltd Full time

    Our client are a multinational advisory, engineering, design, and project management consultancy dedicated to promoting sustainable development and creating a better future through innovative and high-quality solutions. Our client is looking to bring in an experienced Office Assistant to manage administrative tasks such as scheduling, correspondence, office...

  • Crew Officer

    2 weeks ago

    Isle of Man, United Kingdom Riela Yachts Full time

    CREW OFFICER About Riela The Riela Group provides specialist services to businesses and UHNWI’s in niche areas such as superyacht management, Crew Management and Payroll, Cyber Security, Managed IT and Corporate Services from our offices in the IOM and Fareham, UK. Continued growth across the Riela Group has created exciting new opportunities and we...

  • Live Systems Support Officer

    2 weeks ago

    Isle Of Man, United Kingdom Isle of Man Government Full time

    **About the role and our team** The Manx Care Live Systems team are responsible for managing the ongoing administration, maintenance, configuration, and development of some of the major software systems used by Manx Care. You will support the System Administrators by undertaking tasks such as: - Data input quality checking - System testing - Identifying...

  • Live Systems Support Officer

    2 weeks ago

    Isle Of Man, United Kingdom Isle of Man Government Full time

    **About the role and our team** The Manx Care Live Systems team are responsible for managing the ongoing administration, maintenance, configuration, and development of some of the major software systems used by Manx Care. You will support the System Administrators by undertaking tasks such as: - Data input quality checking - System testing - Identifying...