Administrative Assistant

1 week ago

Derby, United Kingdom Assystem Full time

Contracting / Support Functions

Derby

22/05/24

On site
- ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all

**Assystem Energy & Infrastructure** are recruiting for a **Administrative Assistant** to work at our customers site in **Derby** on a contract basis.

The primary objective of the administrative assistant is to support the completion process by efficiently managing and organising construction-related documents. This includes scanning, filing, and ensuring accurate record-keeping.

**Role details**:
**Job title: Administrative Assistant**

**Contract length: 9-12 Months**

**Location: Derby**

**Contract type: PAYE via Umbrella solution**

**Key responsibilities include but are not limited to**:
**Responsibilities**:
**Document Scanning and Filing**:

- Scan physical documents (such as lifetime quality records, O&M manuals and other documentation required for Completion) into digital formats.
- Organise scanned files in a logical and easily accessible manner.
- Data Entry and Record-Keeping:

- Enter relevant data from documents Microsoft Excel spreadsheets.
- Update completion status, deadlines, and other relevant information.
- Ensure accuracy and consistency in data entry.

**Communication and Coordination**:

- Collaborate with project managers, engineers, and other team members.
- Communicate any discrepancies or missing information related to documents.
- Coordinate with external stakeholders (vendors, subcontractors, etc.) as needed.

**Quality Control**:

- Review scanned documents for legibility and completeness.
- Identify any errors or inconsistencies and rectify them promptly.
- Maintain high standards of quality in document management.

**Requirements**:

- Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
- Supply IT equipment.
- Would need to be site-based.
- Strong organisational skills and attention to detail.
- Ability to work independently and meet deadlines.
- Familiarity with construction terminology and processes (preferred but not mandatory).
- Experience working for Rolls Royce (preferred but not mandatory)

**Reporting**:
The administrative assistant will report directly to the Contracts Manager.

MY PROFILE

**Requirements**:

- Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
- Supply IT equipment.
- Would need to be site-based.
- Strong organisational skills and attention to detail.
- Ability to work independently and meet deadlines.
- Familiarity with construction terminology and processes (preferred but not mandatory).
- Experience working for Rolls Royce (preferred but not mandatory)

**Reporting**:
The administrative assistant will report directly to the Contracts Manager.

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