Clinical Education Administrator

To develop and maintain effective working relationships with external providers, including but not limited to Universities, Awarding Organisations and suppliers. To collaborate with internal stakeholders including Procurement, IM&T, Recruitment, Human Resources, Finance and all other organisational functions and staff. To work as part of a team which includes sharing ideas, learning knowledge and solutions, and supporting colleagues, the wider team and internal/external stakeholders. To request the creation of IT accounts, secure personal identification numbers (PINs) and obtain all relevant access credentials and equipment as part of the Induction process.
To schedule courses, including Care Certificates, on to the Learning Management System (LMS) for educational activity. To register and schedule courses on the Awarding Organisations platforms, schedule driving examinations, including the claiming and distribution of certificates. To ensure qualifications that are not utilised are re-assigned back to the Awarding Organisations platform. To distribute and process the return of uniforms for new staff within education.
Respond to staff and managers queries relating toeducation where appropriate, making judgements on how and where to refer complex queries. To organise their own day-to-day work, based on the agreed priorities/objectives of the service. To ensure a number of educational inboxes are regularly maintained and replied to within a timely manner, providing a positive experience for the end-user whilst retaining the reputation of the directorate. To organise meetings and associated tasks as well as taking actions and minutes as appropriate.
To raise and receipt requisitions utilising the Trusts procurement process. To order equipment/supplies for education centres. To assist in planning and developing robust systems and processes to assure effective delivery, monitoring and evaluation of all education by maintaining educational trackers and various learning platforms. To assist in maintaining learning/training records and electronic files to ensure accurate and comprehensive information is available/accessible, which is held in accordance with GDPR and the Data Protection Act.
There will be a requirement for the post holder to occasionally participate in the preparation/administration of audit, i.e. organise uncomplicated data as directed by the Head of Education into an electronic or paper-based format for analysis. To source internal/external venues for educational activity, including booking of food and beverages. To take an active part during the appraisal process, contributing to a personal development plan and committing to continual professional development, to improve and enhance personal and team performance.
To ensure all Statutory and Mandatory education is completed to meet Trust compliance. To participate in the review and implementation of new systems and processes in line with Trust policies and procedures. To ensure all equipment is used safely, responsibly and only for its intended purpose. To work within the standards, policies, and procedures set by the service/trust, and to be expected to work within the scope of the job purpose.
The duties and responsibilities of the post holder will be undertaken in accordance with the Trusts policies, procedures and working practices. Patient Safety is a key priority for the Trust. It is your responsibility to ensure that you are fully compliant with EMAS policies and procedures in respect of patient safety, for example, Risk Management, Infection Prevention and Control, and Safeguarding Children and Vulnerable Adults. This job description is not intended to be an exhaustive list of duties and responsibilities but to give an indication of the main areas of activity and involvement.