HR Administrator

**Overall Job Purpose**

Are you a motivated professional HR Administrator, with strong IT, organisational and communication skills? Join our Diocese HR Team where you will have the opportunity to develop your knowledge and use your skills to make a difference.

The HR Administrator is responsible for providing professional HR support across a variety of HR functions, including recruitment and onboarding, learning & development, record management, HR system maintenance, and employee documentation. This role supports the HR team to ensure the smooth running of HR operations and is the first point of contact for employees and clergy.

The role is office based 5 days a week at St. Edmund House, Bishop Crispian Way, Portsmouth, PO1 3QA.

Some occasional travel may be required across the Diocese, you must have a full clean driving licence and your own transport

This is an exciting time to join our friendly, busy, and supportive team as we implement our 10-year Mission Plan, shaping the future of our Diocese and the communities we serve.

Covering Hampshire, Berkshire, South Oxford, and the Channel Islands, our Diocese is home to 87 parishes and 50 schools, serving over 27,000 practising Catholics and supporting 32,000 children and their families. Our work is both challenging and deeply rewarding, offering the opportunity to be part of something truly meaningful.

**Applicant Information**

Employee benefits include 25 days paid holiday plus bank holidays, free life assurance and employee wellbeing programme, and contributory pension scheme.

If you are inspired by the idea of working in a values-driven environment where your efforts will have a lasting impact, we would love to hear from you.

**HR Administrator - Job Description**

**Main Duties**

**Employee Record Management**
- Maintain and update records in the HR Information System
- Ensure all employee documentation (contracts, benefits, performance reviews) is current and legally compliant

**Recruitment**
- Prepare job adverts: liaise with the HR Advisor/Manager on the detail; check dates for interview/ interview panel and their availability, room availability, and organise assessment tests if required. Post advert on intranet, LinkedIn and other relevant recruitment sites.
- Monitor the recruitment inbox and gather all applicants for review with the hiring manager/HR Advisor.

**Onboarding**
- Enter new starter details into the HR system
- Prepare onboarding documents for new starters (payroll, pension, DIS (beneficiaries completed)) and check that line managers have set up an onboarding programme
- Prepare statutory health & safety, cyber security training set up
- HR onboarding on the first day to include office orientation, fire exits, first aid, equipment such as laptop, keys, mobile phone, HR self-serve system
- Ensure the line manager has set up an onboarding programme

**Payroll and Benefit Administration**
- Collate all payroll changes to be processed by the Payroll Officer each month - starters, leavers (check holiday outstanding/taken) pay uplifts, change of contractual hours, change of work patterns.
- Point of contract for pay queries from employees and refer to the Advisor/Manager
- Support the HR Manager with administration of benefits
- Annual salary review letters are administered correctly and attached in each file
- Annual salary review changes are updated in the HRIS system
- Advising benefits broker of employee changes and updating internal records.
- Producing pension letters according to auto-enrolment rules.
- Supporting with any ad-hoc payroll related tasks as and when required
- Responsible for actioning all HR related invoices for signature

**Reporting & System Management**
- Support the HR Manager with reporting as follows:

- Run monthly and annual HR reports from the HR system for the HR Manager for management and Board reporting.
- Run reports including absence management; starters and leavers; end of year holiday carry over
- Run reports on recruitment and vacancy status
- Run reports monthly for our life insurance benefit needed for the provider
- Provide reports for the pension provider
- Run reports for gender reporting, ethnicity reporting and any other employee data as required for regulatory reporting.

**Learning & Development**
- Support the HR Manager in the administration of any training required across the diocese
- Ensure new employees have completed their onboarding training and log this in their training record in HRIS
- Ensure employees complete their refresher training on health & safety, cyber security & EDI training annually and update training records in HRIS
- Administer the further education programme, ensuring that any agreed courses are budgeted, all signatories have agreed terms, and the learner has signed the FE document agreeing to a sliding scale payback should they leave our employment within the given timeframe. Send a letter confirming terms to the learner.
- Organise, coordinate and track t