Office Administrator

**EK Outreach Services Ltd**
North London

£20,000 - £25,000 per year

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**Job type**:

Full Time, Permanent
30 September 2024

**Job overview**:
**Line Manager**: Head of Outreach

**Key Responsibilities**:
**Administrative**:

- Coordinate daily tasks.
- Develop and implement office policies and procedures to optimise efficiency and productivity.
- Manage office supplies inventory and procurement, ensuring adequate stock levels and cost-effectiveness.
- Oversee office maintenance, including equipment, facilities, and cleanliness.
- Assist with general office administration, such as processing incoming and outgoing mail, answering and directing phone calls, writing letters, and maintaining office records.
- Create and distribute student and staff ID badges, mailing labels, and handle stationery and first-aid supplies.

**Front-of-House Duties**:

- Greet all visitors and ensure they feel welcome, maintaining a professional image at all times.
- Manage the reception area, answer and direct all incoming phone calls, and process and distribute mail.
- Organise and set up internal meetings and Inset Days, including booking rooms, arranging furniture, preparing documents, and writing minutes as needed.
- Assist with the management of building security, including managing keys and coordinating security for events and hires.

**Support**:

- Support IT, HR, Finance, Recruitment and Marketing in administrative tasks.
- Implement and maintain data security measures to protect sensitive information.
- Oversee IT equipment, including phones and laptops, ensuring proper maintenance and repair as needed.
- Support HR in onboarding new employees.
- Provide administrative support for HR initiatives and training programs.
- Organise and coordinate events, including guest lists, invites, refreshments, signage, and logistics.
- Assist with the management of internal photoshoots and maintain the image archive.
- Format and send newsletters and manage communication for events.

**General Administrative Support**:

- Provide support to the Head of Outreach and the Senior Leadership Team as needed.
- Assist with processing online payments for classes and managing bookings and hire documentation.
- Maintain expenditure spreadsheets for all departments and ensure financial records are up to date.
- Support the organisation of staff and student events, such as birthdays and trips.

**Housekeeping**:

- Maintain a clean and orderly office environment, including washing up, making tea and coffee, and organising weekly food shopping.

**Essential Experience and Skills**:

- Proven experience in office management, administration, or related roles.
- Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels.
- Proficiency in MS Office Suite and familiarity with office productivity tools.
- Knowledge of IT systems and data security practices.
- Ability to work independently and collaboratively in a fast-paced environment.
- Flexibility to adapt to changing priorities and deadlines.
- High level of integrity and confidentiality when handling sensitive information.
- Willingness to take initiative and demonstrate leadership qualities.
- Have a positive attitude and a willingness to contribute to a dynamic work culture.

**About **EK Outreach Services Ltd**:
**EK Outreach Services Ltd**
- Unit 12, 8 Woodberry Down
London
N4 2TG
United Kingdom
+44 208 194 3095
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