Ward Clerk

The Hewitt Fertility Centre Liverpool is one of Britain’s largest Reproductive medicine units providing a comprehensive service to both NHS and fee paying patients. The Hewitt Fertility Centre is wholly committed to providing a high quality service to patients who attend the centre, for a range of fertility related investigations and treatments
An opportunity has arisen within The Hewitt Fertility Centre Liverpool for an Administrator Ward Clerk, who is a bright, committed, and enthusiastic individual. You would be working within a rapidly developing service and should be able to demonstrate excellent communication skills. A background in an administration role is essential. The unit is operational between 07.00am and 17.00pm currently. The Hewitt Fertility Centre supports a 7 day service.
The post holder is responsible for providing an efficient clerical support service to the organisation supporting the clinical and nursing team, Fertility Screening Clinic (FSC) follow up clinic, and Hewitt Centre Patient Information. The post holder will prepare case notes for FSC and IVF clinics, Hewitt Centre Patient Information, including the retrieval, sorting and filing of patients’ results, with particular attention to data entry and maintenance and filing of patient case notes. The post holder will be required to be proficient in the use of Information Technology and supporting technologies to enable the discharge of duties in an efficient and effective manner
Liverpool Women’s NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit their careers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
Collate all notes for nurse appointments - e.g. medication teach/scan/treatment cycle. Prepare Case Notes for NHS IVF clinics - retrieve and file all laboratory results and request and retrieve Gynae notes where appropriate - ensuring all documentation is available for clinical and nursing staff for the patient’s attendance. Prepare and make Hycosy appointments on receipt of referral. Scan, fax and post patient prescriptions to offsite Pharmacy. Maintain filing system for prescription copies. Sort and file patient results and pull any ‘Action’ case notes. Scan documents and results into IDEAS system, in preparation for clinic. Respond to requests from clinical staff for patient information, accessing computer records or case notes including retrieval of notes from the Hewitt Fertility Centre’s Records store, the Hewitt Centre’s offsite storage and Gynae Notes from the Trust Library where appropriate. Coding - Ensure all attendances for nurse appointments are entered on Digicare and liaise with appropriate Trust staff to ensure all patients’ attendances are accounted for and that all information is correct. Update IDEAS diary and Digicare if patients change their appointments e.g. Bloods and Semen Analysis appointments.
This document provides an outline of the main responsibilities of the post. It is not intended to be an exhaustive list of duties.