Procurement Administrator
8 hours ago
**Procurement Administrator
Newcastle Upon Tyne
£16,974 - £25,464
6 month Fixed Term Contract**
Provide administrative support to the Corporate Procurement team to provide a professional, efficient and timely procurement service across the organisation in accordance with standing orders, financial regulations and external legislation.
**Responsibilities**:
- Provide administrative support and assistance to the Corporate Procurement Department
- Assist with a range of support functions connected with the procurement cycle and process relating to tender opportunities.
- Facilitate end-to-end onboarding process of new suppliers following a competitive tender process.
- Support Procurement Officers with the facilitation of documentation onto share drives and procurement portals.
- Maintain and update tender and contract related data on various matrices.
- Monitor and advise client departments of upcoming contract expiry dates.
- Draft tender status reports for client departments on completion of tender process.
- Assist with the production of monthly spend reports for circulation to the wider business.
- Provide support to the Inventory Officer in timely inventory replenishment.
- Assist with purchase order processing against standing order compliance.
- General housekeeping of procurement folders and files.
- Actively take part in team meetings and contribute to the success of the department.
- To support effective communications with relevant stakeholders both internally and externally to the organisation.
- Support the wider procurement team with tender communications both internally and externally during tender opportunities.
- Assist with achieving project deadlines to ensure the efficient scheduling of events.
- Assist with procurement processes including following up on responses to requests for information and general queries within the prescribed timescales for response.
- To facilitate corporate procurement activities to ensure compliance with Standing Orders, Utilities Procurement Legislation and Data Protection Act when handling and transferring data.
The role is office based working 9-5 Monday to Friday on a flexi hours system
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