Personal Secretary
5 days ago
An exciting opportunity has arisen within the Directorate of Insight, Communications and Engagement (DICE).
This post is to provide accurate, confidential, comprehensive, highly efficient administrative and project support to the Director of Insight, Engagement and Communications and Assistant Director of Insight, Engagement within Swansea Bay UHB. To support the smooth running of the Team and managing the heavy workload a busy office demands.
The post holder will facilitate and support meetings and preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.
The post requires maintenance of office diaries including the organising of internal, multi-directorate, multi-partnership meetings, booking of venues and catering arrangements when required. Attendance at meetings to take minutes and identify items which require follow up or actions and refer to the appropriate person. Will be required to order, receipt and maintain adequate stationary supplies within the department. Opening incoming mail and maintain a comprehensive filing system. In addition to support sustainable cultural change through listening and engaging with staff and patients, embedding values driven by a clear implementation process.
This role will also require interface with various procurement packages, IT programs and project management systems. The post holder will be responsible for updating database, excel or equivalent systems and assist in the collation and analysis of information as directed by the Assistant Director of Strategy & Partnerships and the Strategy Team.
Working using their own initiative taking responsibility for the quality of their work and the service they provide, the post holder will work to clearly defined occupational policies, referring core complex issues to the Programme Lead.
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
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