Legal Secretary

6 days ago

Chester, United Kingdom Freeman Jones Solicitors Full time

**Job Description - both full time and part time (pro-rata) considered**

We have an exciting opportunity for a legal secretary to join our firm.

Applicants must have previous legal secretary experience with strong audio typing and telephone skills.

**Overview of the role**

The role involves telephone duties, audio typing, use of case management software, preparation of documents, file notes and correspondence, setting/actioning key tasks and diary/file management for key fee earners.

**Job description**
- Answer and process incoming telephone calls quickly and in a polite, helpful and professional manner in keeping with the firm’s excellent standards of client care;
- Preparation of correspondence and documents (either alone or audio typing) in a speedy and efficient manner. Must be very well organised;
- Following all office procedures in relation to our LEAP case management system. Maintaining accurate information on the system at all times;
- Responsible for checking and proof-reading work to ensure there are no spelling mistakes, typos, grammar issues and correct layout is used.
- Arranging client appointments, meetings and barrister conferences;
- Entering and/or actioning key tasks on behalf of fee earners. If necessary creating your own tasks to ensure any requests of you are undertaken on time;
- Keep fee earners fully informed at all times of any relevant issues that may arise;
- To provide any other administrative support that may be required by the firm.

**Person specification**
- Legal Secretary and receptionist experience;
- Audio typing speed of at least 65+ WPM;
- Well presented, punctual, confident, enthusiastic, and self-motivated;
- Computer literate with an excellent knowledge of Microsoft Word and Outlook;
- Enthusiasm and commitment to the role and firm;
- Excellent communication and client care skills;
- Excellent telephone manner;
- Flexible and an ability to prioritise and organise work effectively;
- Excellent spelling, punctuation and grammar (English qualification GCSE grade C or above /equivalent required).

**Working Hours**

Full Time 9:00am to 5:00pm Mon - Fri

Part Time - flexible

1-hour lunch break

Holidays - the full time role attracts 5.6 weeks paid annual leave (which includes Bank Holidays) 3 days of which are to be taken during the firms Christmas shutdown. Part Time leave will be pro-rata.

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Part-time, Permanent

Pay: £24,000.00-£29,500.00 per year

Work Location: In person

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