Sub-contractor Co-ordinator

**Duties/Responsibilities**:
**Job Purpose**:
Support the Operations Managers in the day today implementation of EMCOR policies, procedures and standards necessary to maintain the integrity of ongoing operational activities and provide high quality service to customers to ensure a compliant site.

**Duties**:

- Deliver maintenance activities through effective organisation, planning and communication, agreeing what resources will be required and ensuring that the staff members are fully competent and trained to undertake tasks in a safe and timely fashion and in line with Service Level Agreements and Key Performance Indicators.
- Supervise, co-ordinate and/or manage Specialist Sub-contractors as required.
- Monitor the progress of maintenance tasks ensuring works are completed according to your agreed plan of work and to the satisfaction of the customer and regulatory authorities.
- In conjunction with the HSE&Q team, regularly monitor the safety performance of all service aspects, identifying areas for improvement.
- Ensure that all Safe Systems of Work and Risk Assessments have been prepared, that they comply with current legislation and EMCOR and client company safety documentation and submitted for approval. Liaise with the client’s facilities and engineering teams to ensure work is authorised.
- Provide regular updates to EMCOR Management team and the client and maintain daily contact with the customer and attend meetings as necessary.
- Produce, supervise and/or manage the completion of appropriate records and documentation, including but not limited to, timesheets, job dockets, work orders, site audits and inspections and testing certification.
- Obtain quotations and provide necessary information for the raising of orders to ensure task completion.
- Support the commercial team by providing information necessary to establish financial completion of accounts.
- Identify and implement operational improvements to ensure continued provision of high quality service.
- Attend meetings on an as and when required basis.
- Assist in other ad hoc functions within skills level, training and experience on an as-instructed basis.
- Ensure all EMCOR systems and processes are followed including the updating, amending and capturing of specific data into the CAFM system (Agility).
- Ensure all maintenance data/documentation is correctly identified and captured with the relevant systems.
- Manage associated subcontractors including the facilitation of regular one to ones, setting annual objectives facilitate disciplinary measures where required, mentoring and supporting the team, ensuring the EMCOR ethos is applied.
- Ensure checks of method statements and risk assessments are carried out and documented.
- Ensure the closing down of all activities relating to the PPM area are fully closed down, recorded, certified and the relevant remedials works are implemented and delivered within client expectations and KPI requirement.
- **Ensure that all certification is obtained from term contractors and subcontractors in a timely fashion and stored appropriately to evidence compliance.**

**Person Specification**:
**Skills**:

- Mechanical or electrical trade background preferential
- The ability to establish, implement and monitor high standards of excellence in areas of quality, safety and operational performance.
- This position requires NVQ Level 3 or equivalent.
- The ability to demonstrate significant working knowledge of maintenance disciplines i.e. Electrical, Mechanical and Building and Civil Engineering.
- Electrical installations 18th edition, Testing & Inspection 2391 Qualified.
- Proven operational success and experience in a maintenance delivery environment.
- Must be able to demonstrate knowledge in the field of Health, Safety, Environment and Quality assurance.
- Have good people management, leadership, decision-making and communications skills.
- Be resilient under pressure and be able to converse confidently with staff, suppliers and customers at all levels.
- Smart, presentable appearance
- Personable and approachable
- Good communication skills
- Highly literate and numerate - able to write clear, succinct and compelling reports
- Flexible and adaptable
- A team player with the ability to work from their own initiative
- Must be willing to work day shifts and be on call if and when required
- Overtime may be an option that you must be willing to accept dependent on the nature of the task
- Must satisfy any reasonable request from Management
- Must be willing to undertake administrative duties as and when required
- Must act as a deputy to the Operations Manager when required
- Must be willing to undertake a multi-functional role e.g. Project Management, Site Management etc. to satisfy peaks in demands in other service streams
- During the course of your duties you may have access to confidential information, which must not be divulged to an unauthorised person at any time
- This job description is not an