General HR Administrator

3 days ago

Ipswich, United Kingdom SOS-HR Limited Full time

Job Title: General HR Administrator - 12 month Fixed Term Contract for maternity leave cover

Reporting to: Company Directors

Hours: Ideally full Time, 37.5 hours, Monday to Friday

Benefits: Health Care cash plan scheme (with Healthshield) after successful probationary period

Contributory Pension

Holiday: 21 days plus 8 bank holidays

Location: Home based / Home office, with very occasional travel to Ransomes Europark, Ipswich, Suffolk, IP3 9FJ

Equipment: Computer and mobile telephone (for work use only)

**Responsibilities**:
The post holder may undertake a range of tasks depending upon the requirements of the team. These may include:

- take detailed notes during client calls to create clear file notes for Director’s to pick up
- to build a positive relationship with clients and suppliers
- to provide clerical support for the team
- to manage team calendar on excel
- data inputting
- to organise and manage electronic filing system
- to maintain electronic HR ‘to do’ board
- to note take at internal HR meetings
- to support with the Company’s social media postings
- to complete and reconcile monthly client time recording spreadsheets and notify clients of usage under the direction of the Company Directors
- compile letters, agendas, and meeting notes from templates for client meetings
- maintain and update electronic personnel files for clients.
- to maintain HR control spreadsheet for clients including Offer Letters/ Contract of Employment, probation dates, fixed term periods, trial periods, maternity and produce documentation.
- to develop a good working knowledge of the Company’s systems and procedures and to be able to use them efficiently and accurately under the direction of the Company Directors
- to promote a positive image of the Company at all times

**Confidentiality**
- The data must be held under the terms of the Data Protection Act (& GDPR) and binding in its principals.
- In the performance of the duties outlined in the Job Description, the post-holder will have access to information relating to the business and our clients. All such information from any source is to be regarded as strictly confidential.

**Other Duties**

The post holder will be expected to participate in the following areas:

- Quality Assurance System
- Staff Review Process
- Continuous Professional Development

This job description sets out the main duties associated with this post. It is assumed that other duties of a similar level/nature are not excluded simply because they are not itemised. Duties of the post could vary from time to time as a result of new legislation, changes in technology or policy. In this event, appropriate training will be provided.

**Post Holder Specification**:
**Education & Qualifications**

Essential: Educated to at least GCSE Standard including maths and English

Desirable: Part HR Qualified, Level 3

**Specialist Knowledge & Skills**

Essential: Proven background in administration support. Working knowledge of Microsoft Office, Excel, Outlook and Word

Desirable: An understanding of a HR and/or consultancy environment

**General Work Skills**

Essential:Good time management. Excellent attention to detail. Excellent communication verbal and written.

**Personal Qualities**

Essential:Ability to work alone as well as part of a team. Reliable. Confident. Keen to Learn

**Job Type**: Fixed term contract

**Salary**: £21,500.00-£23,000.00 per year

Work Location: In person

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