Human Resources Coordinator

The Human Resources Department of Arnold & Porter has a Human Resources Coordinator opening in the London office. The Human Resources Coordinator will organize, coordinate, and complete HR tasks and administration as directed by the HOHR. This position will also coordinate training sessions for the support staff and submit reports on general Human Resources Department activity.

Essential responsibilities include but are not limited to:
Key Tasks
- Assisting with all internal and external HR related enquiries.
- Assisting with management procedures.
- Responding to internal and external HR related inquiries or requests and providing assistance as well as Redirecting HR related calls or distributing correspondence to the appropriate person of the team.
- Maintaining records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and database form and ensuring all employment requirements are met.
- Liaising with other departments or functions (payroll, benefits, etc.)
- Scheduling meetings, interviews, HR events, etc. and maintaining the team’s agenda.
- Coordinating the LinkedIn training platform, training sessions, and seminars.
- Producing and submitting reports on general HR activity.
- Assisting in ad-hoc HR projects such as collection of employee feedback.
- Keeping up to date with the latest HR practices.

Training
- Keeping abreast of latest training opportunities available and ensuring training is up to date.
- Arranging training and seminars.
- Assisting the team in facilitating workshops where necessary.
- Booking and organizing internal and external training courses as appropriate.
- Ensuring employee records are up to date and alerting managers when statutory training is due.

Internal/External Communications
- Ensuring that the latest policies, procedures, guidelines, benefits, and forms are available on the intranet and easily accessible to all staff.
- Working closely with the HOHR to ensure all staff related matters and changes are accurately communicated in the most appropriate manner.
- Acting as secretary for the HR team meetings and HOHR, facilitating meetings and taking minutes.
- Dealing with Occupational Health referrals and requesting medical reports as appropriate.
- Ensuring hard copy filing, electronic filing and archiving is up to date and in line with GDPR.
- Monitoring end of probation and annual performance reviews and alerting Heads of Department as necessary when reviews are overdue.
- Dealing with arrangements in the event of births, operations, long term illness, and bereavements.
- Taking all reasonable steps to ensure appropriate confidentiality.

Projects
- Assisting the HOHR in developing and implementing new projects.

QUALIFICATIONS:

- A general level of education at degree or professional level, or the equivalent level of attainment gained through professional experience.
- Membership of the CIPD level 3.
- Evidence of ongoing professional development
- An excellent level of computer knowledge, keyboard skills and software. (HR database and spreadsheet).
- Good written and oral communication skills.
- Excellent customer care skills.
- Knowledge and understanding of people management.
- Up to date knowledge of employment legislation.
- Good understanding of the principles of good HR practice and knowledge of employment law.
- Proven experience as an HR coordinator or relevant human resources/administrative position.
- Experience of dealing with HR casework and providing effective solutions.
- Proven work experience of computerized HR systems.
- Experience of HRIS implementation and roll out.
- Ability to deal with confidential information and maintain confidentiality is essential.
- Ability to handle data with confidentiality.
- Good organizational and time management skill.
- The ability to work independently and problem solve.
- Ability to work well under pressure to deadlines.
- Ability to deal tactfully and professionally with colleagues is essential.
- Attention to detail and accuracy.
- Flexibility to work outside hours where required to meet implementation deadlines.

The firm offers an excellent range of benefits, training, and development in order for you to succeed in your role.