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Administrative Assistant

2 weeks ago

Edinburgh, United Kingdom Search Consultancy Full time

You will provide junior PA and administrative support, working closely with the senior PA's within your department. Flexibility is key as there will be a requirement to support other departments within the firm if needed. The tasks you will carry out are includedin, but not limited to, the list below.
You may be responsible for
- Scanning, saving, and distributing incoming mail
- Photocopying, scanning, printing, binding, filing, and archiving
- Supporting the preparation of bulk documentation, files, and bundles
- Using PDF Docs to put legal documents together, paginating papers, and reducing file sizes
- Helping to maintain our Interaction database
- Providing ad-hoc cover for reception
- Setting up for events/large meetings
- Maintaining stationary and printer paper/toner
- Making hand deliveries
- Assisting with ad-hoc departmental projects
- Assisting with billing
- Assisting with Dataroom management
- File opening
You will receive training to allow you to assist with legal secretarial duties (including diary management, dictation, formatting and amending documents, raising invoices, and completing Cashroom forms), which will allow you to progress your career towardsbecoming a Legal PA.
What you will need to succeed
- Good computer skills including Word and Outlook (PowerPoint and Excel would be helpful but not absolutely necessary)
- Good communication skills with the ability to liaise and work well with partners, fee earners, business support staff, and other PAs
- An ability to demonstrate common sense and a methodical approach
- Good presentation skills with an eye for detail
- Act professionally and be a representative for the firm
- Enthusiasm, commitment, and flexibility
- A genuine desire to develop a PA career within a legal office