Finance and Office Administrator

19 hours ago

Andover, United Kingdom Coburn Technologies, ltd. Full time

**Finance and Office Administrator**

This role manages the day to day running of Coburn Technologies, Ltd, and the local Andover, UK office, supporting sales, service, finance, and payroll.

Accuracy, attention to detail, and communication are vital for this role, as is being a collaborative team member and an effective multi-tasker. This role reports to the President of the company in the

US and works with the Operations, Service, HR, and Finance teams at Coburn Technologies US headquarters. Additionally, this role regularly liaisons with other key contributors at global entities under the Coburn Technologies umbrella, as well as suppliers, vendors, and customers. International business and operations experience are desirable.

**About the Role: duties to include, but not exhaustive**:

- Ensure the day-to-day operation of the UK office
- Ensures excellent customer service is always provided and displays effective problem solving and decision-making skills in handling customer issues. Escalates customer issues when appropriate.
- Entering sales and return orders, sending order verifications, customer invoice creation, and posting receipts
- Manages customer order shipping and backorder management through third party warehouse and Andover office inventory
- Commercial invoice creation, export documentation, and freight cost quotation
- Placing purchases orders and transfer orders, receiving in goods, entering vendors invoices, and issuing and posting payments
- Oversees the UK bank accounts, ensuring timely and accurate postings and reconciliations.
- Month end close procedures, including journal entries and reconciliations
- Coordinate year-end audit and tax preparation with outside accounting firm
- Quarterly VAT submissions
- Payroll processing, pension contributions, administration of group benefits
**Experience**:

- Demonstrated experience with general accounting and finance processes
- International commercial shipping practices
- Payroll and Pension reporting
- Ability to prioritise and manage own workload
- Customer focused, with demonstrated ability to deliver exceptional customer service
- A flexible can-do attitude and ability to use new systems
- Excellent proficiency in Office 365 - Excel - Word - Power Point - Outlook - Teams
**Desirable**
- Prior Office Administrator or management position in a small company
- Experience using Syteline ERP System, or other Infor based system
- Operations Management experience
- International Business relations
- Multi-lingual

**Job Type**: Permanent, full time - Monday to Friday, 37.5 hours a week with 25 days holiday.

Location Andover, UK. This is an office-based role, some hybrid work may be available.

Training in US Office will be required.

Salary based on experience

Position open until filled.

**Job Types**: Full-time, Permanent

Pay: £2,000.00-£2,500.00 per month

**Benefits**:

- Casual dress
- Company pension
- Flexible schedule
- Free or subsidised travel
- Life insurance
- Private dental insurance
- Private medical insurance
- Sick pay
- Wellness programmes
Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:

- Andover, SP11 6RU: reliably commute or plan to relocate before starting work (preferred)
Work authorisation:

- United Kingdom (preferred)

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