Office Administrator

Are you looking to make a difference? It is an important Part-Time position at the heart of a small company, combining administration and basic bookkeeping skills. 3 full days a week - ideally Monday - Wednesday. This office-based role is at the heart of the Wild Flour bakery, working closely with the Managing Director and Production Manager. You will be involved in of all aspects of the business and be instrumental in ensuring it runs smoothly.

**WHO WE ARE**

Wild Flour Cake Co is an award-winning wholesale bakery providing high quality cakes to local coffee shops and the South West via distributors.

We are a small, thriving bakery established in 2015, on a mission to be the no.1 quality wholesale cake company in the UK. We aim make our customers say ‘that is the best cake I’ve ever eaten’

**WHAT IT’S LIKE TO WORK HERE**

Every day is different, but our positivity, enthusiasm and support of each other always remain the same. We are a small team where every staff member is valued equally. Our ethos is one of collaboration, innovation and excellence. Full training will be given so you have a general understanding of all aspects of the business.

**WHO WE ARE LOOKING FOR**

We are looking for someone who enjoys being part of a small business. Someone who is incredibly organised, has great IT skills (ideally familiar with G-Suite), an eye for detail and passionate about quality. The role includes some bookkeeping and therefore requires experience in both administration and bookkeeping.

**THE PACKAGE**

Job Title: Office Administrator / Bookkeeper

Salary : £25,000 pro rata (£15,000 per annum for 3 days per week)

Hours: 22.5 hours over 3 days per week - Monday - Wednesday. This is an office based role with potentially some optional additional work from home hours.

Contract Type: Part Time, Permanent

Holidays: 28 days per year including bank holidays. Plus, bakery closes for approximately 2 weeks over Christmas and New Year.

Reporting to: Managing Director

Uniform: Casual dress

And all the cake you can eat

**KEY RESPONSIBILITIES**

Reporting to: Managing Director

**Office Administration**
- Process customer orders
- General admin duties, such as answering phones, opening post etc.
- Booking in and chasing missed deliveries / arranging collection times etc
- Contacting suppliers for the production manager
- Arranging vehicle appointments
- Ordering office supplies / stationary
- Ad hoc admin duties as required

**Bookeeping**
- Invoicing and sending statements to customers
- Daily bank reconciliation
- Creating weekly Aged payable report for Payments due
- Weekly Aged recievables report - to check aged debtors
- Credit Control
- Submitting payroll to external accountants
- Dealing with any payment queries or billing issues

PLEASE NOTE: This is an extremely varied role and you may be given other tasks to undertake which are relevant to this position. As the business develops, tasks may change and develop but will always be commensurate with the position/level of responsibility.

Full Job description available on request.

**PERSON SPECIFICATION**

**Essential**
- AAT Bookeeping Level 3 or above
- 2 Years experience in similar role
- Organised, methodical with a passion for planning
- Dynamic, self-motivated and confident working independently
- Experience of completing a range of Administration tasks
- Access to your own vehicle (remote work location with limited public transport links)
- Experience of using G-suite and google calendar
- Ability to adapt to a fast-paced environment while maintaining a calm and level-headed demeanour
- Willing to learn quickly, and be flexible in a small business
- Experience of Xero

**Desirable**
- Experience in working within a small business
- Experience in customer service role
- Experience of working in the wholesale food industry
- Experience of financial reporting

**CLOSING DATE**

We are looking to fill this post as soon as possible so early applicants welcomed.

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £15,000.00 per year

**Benefits**:

- Casual dress
- Cycle to work scheme
- Discounted or free food
- On-site parking
- Work from home

Schedule:

- Day shift
- No weekends

Ability to commute/relocate:

- Bath, BA2 0HQ: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have AAT Bookkeeping level 3 or above?
- Access to own vehicle able ability to commute to Timsbury, Bath BA2 0HQ

Work Location: One location