Committee Operations Assistant

2 weeks ago

London, United Kingdom Powering Davies Resourcing Full time

This is an exciting opportunity for a Committee Operations Assistant to join a leading insurance company, who specialise in providing insurance services for a portfolio of syndicates within the Lloyd’s market. Based in their Executive Office in Central London, the company has a hybrid working arrangement with 2 - 3 days a week at home. The role will be to deliver professional committee and governance support to clients and internal stakeholders of a very high quality. Also, to help ensure the smooth operation of the client boards and committee meetings.

**Responsibilities**:

- Deliver committee operations services that are efficient, effective and meet customer expectations.
- Carry out preparatory tasks for committee meetings in line with agreed service levels.
- Act as the point of contact for related director/member/attendee queries.
- Facilitate the smooth operation of each committee meeting by attending ‘in-person’ meetings as required to ensure the room is set up appropriately, the technology works and the meeting is being recorded.
- May be required to take minutes for ad hoc meetings.
- Following committee meetings and maintain meeting attendance records.
- Maintain action logs, issuing updates to action owners as soon as possible after the meeting.
- Liaise with the Company Secretariat team to align agendas, papers and scheduling for AMA Board and board committee meetings.
- Provide other administrative support as may be required from time to time.

**Requirements**:

- Strong organisational skills, managing multiple priorities with competing deadlines whilst ensuring work is consistently accurate.
- Excellent communication skills, both oral and written, and the ability to develop and maintain effective working relationships.
- Good interpersonal skills, being able to deal with colleagues, directors and clients at all levels. Should have the confidence to persuade others to provide information and meet deadlines.
- Self-starter, able to display initiative and work with autonomy.
- Competent MS Office user.
- Prior experience in an administrative role and/or meeting customer service levels desirable.
- Experience of working with committees and senior level individuals in a regulatory environment desirable but not essential.

**Benefits**:

- 35 hours work week
- 25 days annual leave + bank holidays (increasing with length of service)
- Pension Scheme
- Group Life Assurance (GLA)
- Private Medical insurance (PMI)
- Employee Annual Medical
- Discretionary Bonus Scheme
- Season Ticket Loan
- Sick Pay
- Dental Cover
- Sports Club Membership
- Enhanced Maternity / Paternity Benefits
- Eye Tests (vouchers)

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