Etsf Warehouse Office Administrator

1 week ago

Wolverhampton, United Kingdom Flying Logistics Sea Freight LTD Full time

**ETSF Warehouse Office Administrator**

Flying Logistics Air Cargo Ltd, Wolverhampton, WV11 3DS

Flying Logistics Air Cargo Ltd is an international freight solutions company with a headquarters located in Essex, dealing with sea freight. We also have two more branches, one in Heathrow dealing with air and road freight and a warehouse in Wolverhampton dealing with ETSF and fleet. We are seeking one office administrator to join the dynamic team, working on ETSF and fleet operation in our Wolverhampton warehouse.

**ETSF Key Responsibilities**:

- Converting Import EDIs (updating address, client data) into internal systems.
- Transferring those details into Sequoia (customs system)
- Arriving and discharging the Inbound T-forms Sequoia (customs system)
- Allocating the import consignments once loaded to a Master UCR
- Creating import records
- Working closely with Imports, Warehouse, and Customs departments
- Overseeing the physical check of the ETSF bays in the warehouse
- Running reports (via Sequoia) on the On Hold shipments in the warehouse ensuring the HOLD stickers are signed
- Ad-hoc requests from warehouse manager.
- Devanning, wrapping pallets, general warehouse work as required.

**Transport Key Responsibilities**
- Schedule HGV drivers’ rotas and route to maximise efficiency including back-loading, control costs and meet agreed target.
- Ensure that planning and routing take account of Drivers Working Time Directive and relevant Drivers Hours regulations. Be the primary contact for your drivers and build relationships with them.
- Manage disputes & complaints through resolution or escalation.
- Ensure the accuracy of information entered to minimise disputes and maximise business efficiency.
- Manage resources within company to ensure they are utilised in an effective manner.
- Ensure that all administration tasks and processes are accurate and kept up to date.
- Ensure compliance to legislative requirements and internal quality, health, safety and environmental policies and standards.
- Manage external resource levels to ensure that customer demand, collections and haulage recovery and operator costs are balanced.
- Arrange truck and trailers regular maintenance, and repair where need
- Liaise with shipping lines, hauliers, warehouses and customers
- Provide Out of hours ‘Incident’ response and appropriate mobilisation of vehicles and staff

**Qualifications**
- Experience in ETSF Warehousing, ASM Sequoia and Destin8 is preferable
- Minimum 2 year proven track record of transport planning, supervising drivers, and monitoring compliance.
- Transport Operations and scheduling and knowledge of Drivers Hours legislation is necessary.
- Demonstrable ability to work at pace, juggle multiple conflicting priorities and solve problems.
- Able to establish credibility and be decisive. Deal with internal and external personnel at all levels in a professional manner.
- Work collegiately with the team to provide great customer service.
- Able to create, build and produce accurate and professional reports based on the performance of drivers.
- Incident Management experience is ideal, but not essential.
- Having your CPC qualification will be advantageous but not a must

**Salary**: £22,000-£26,000 per year

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Referral programme

Work Location: In person

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