Facilities Assistant

7 days ago

Cardiff, United Kingdom Alexander Mann Solutions (AMS) Full time

**Job Description - Summary**
About Arup

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup’s purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
**Job Description - The Role**
AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a** Facilities Assistant / Front of House Receptionist **for a** **4 Month** **contract based in **Cardiff**.
**About the Opportunity**:
Arup are currently looking for a Facilities Assistant / Front of House to play a crucial role in creating a positive and professional first impression for both internal and external visitors to ensure the smooth operation of the Cardiff office.

**In this role you will be responsible for**:

- Scheduling appointments via Excel, taking inbound and outbound calls, managing inbox and calendar.
- Providing an excellent experience for our internal and external visitors to the office
- Demonstrating sound knowledge of Arup procedures and in-house systems
- Understanding the link between all Business Services disciplines and being able to draw on these relationships to deliver high quality outputs both to internal and external clients
- Being aware of H&S best practice and have an interest in fire and first aid roles
- Providing cover for facilities colleagues (post/couriers)
- Booking taxis and dealing with invoicing
- Supporting with client and social events

**Essential Skills and Qualifications**:

- Strong coordination and administration skills
- Computer literate; strong IT and Microsoft Suite skills
- Demonstrate excellent communication skills, both written and verbal

**About the client** Diversity at Arup**:
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Job Reference: ARB00654

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