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Finance and Administration Officer

2 weeks ago

Northampton, United Kingdom Gloucester Nursery School Full time

Finance and Administration Officer
- Gloucester Nursery School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment._
- Gloucester Nursery school is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity age, disability, marriage or civil partnership._

**Hours**: 22.5 hours per week/38 weeks per year plus 5 training days - Weds - Friday 8.00 -4.00 with half

an hour lunch

**Grade**: G (Scale points 8 to 12) £24,702 - £26,421 PRO RATA

**Start Date**:ASAP

**Reports to**:School Business Manager
Purpose:

- Working as part of the office team to undertake financial and administrative support for the business of the school.
- To maintain a welcoming reception area for parents, children and visitors at all times.
- The list of duties outlined below are illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the post holder will carry out. The post holder may be required to do other duties appropriate to the level of the role as directed by the school business manager or head teacher._
Relationships and Responsibilities **Welcoming children, families and visitors to the school; providing first point of contact and clear lines of communication whilst ensuring confidentiality at all times; receiving and recording income, identifying issues and chasing bad debts as appropriate.**
- Working with the School Business Manager & Head Teacher to place orders for goods and services and record them on FMS6. To check invoices on receipt against orders and deliveries and prepare them for authorisation.
- Reception Tasks
- **To understand and follow the Safeguarding and Child Protection Policy, the staff code of conduct and the General Data Protection Regulations and all associated school procedures when dealing with any enquiry or providing information; ensuring confidentiality is always maintained.**:
Financial Support Tasks To assist with obtaining best value quotes for goods and services for consideration by the Head Teacher and/or Governing Body.
- Placing authorised orders for goods and services and recording those orders on the FMS6 finance system. Filing authorised orders with quotes appropriately.
- To receive and check deliveries. Chase outstanding orders, returning goods etc as necessary. Checking invoices on receipt against orders and delivery notes and passing them for payment authorisation. Recording authorised invoices for authorisation and payment on FMS6.
- Assist in maintaining the inventory for all new items valued at over £200 and preparation for the annual inventory audit.
- To raise and record income from parents for fees, trips and voluntary snack donations. Issue receipts through FMS6 for fee income.
- To issue funding forms to parents termly; check eligibility and file.

Administrative Support Tasks **Keep records in accordance with the school’s retention schedule and data protection law -ensuring information security and confidentiality at all times.**
- Provide administrative support for the school office, undertaking filing, ensuring there are sufficient stocks of office, classroom and first aid consumables. Other general office duties as necessary.
- Monitor child attendance, contact parents and report non-attendance issues to the HT, FSW and SBM as appropriate.
- Occasional lunch cover for staff absences
- Alongside the Reception Administrator, maintain the school website, Facebook page and Tapestry account to meet statutory requirements and maintain a strong positive presence for the school.
- Premises and Health and Safety
- **To be aware of the School’s Health and Safety Policy and Fire Safety Plan and have a knowledge of all procedures.**:

- **Work with the senior management team and the cleaners to ensure a safe working and learning environment is always maintained.The post holder may need to provide cover for the School Business Manager in the event of their absence.**:

- **Finance and Administration Officer Person Specification**:

- _**This post requires satisfactory clearance of Enhanced DBS and two satisfactory references.**_

**Job Type**: Part-time

**Salary**: £24,702.00-£26,421.00 per year

Expected hours: 22.5 per week

**Benefits**:

- Childcare
- Employee discount
- Life insurance
- Referral programme

Work Location: In person