Human Resources Coordinator

**Job Number** 22184756

**Job Category** Human Resources

**Location** London Marriott Hotel Canary Wharf, 22 Hertsmere Road, London, London, United Kingdom VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

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To assist the Human Resources Manager and the Multi-Property Director of HR in maintaining positive internal and external relationships with both Associates and Managers. Provide a consistent high standard of administrative and non-administrative support to the Human Resources Department to support achievement of the business goals and strategies.

The role will also be responsible for general HR tasks including responding to needs of associates and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within property. It is essential that HR maintain confidentiality and security of employee and property records, files, and information. HR are an ambassador for following all Company policies and procedures and expected to drive and ensure Company standards; ensure uniform and personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Perform other reasonable job duties as requested by Managers.

**SCOPE / BUSINESS CONTEXT**
- A Full-Time position based at London Marriott Canary Wharf Hotel & Executive Apartments
- Number of Direct Reports - 0
- Titles of Direct Reports - 0

**CANDIDATE PROFILE**

**Experience**
- Previous Human Resources experience and CIPD qualified (or training towards) is preferred
- Previous administrative/secretarial experience desirable
- Previous hotel experience desirable

**Skills and Knowledge**
- Strong communication skills (verbal, listening, writing)
- Previous user of Outlook, Word, Excel, PowerPoint
- Excellent typing speed and accuracy of spelling and grammar, layout and content formation essential
- Highly organized and efficient approach required
- Ability to manage varying needs and prioritizing to ensure best business results

**Education or Certification preferred**

**SPECIFIC DUTIES**

**Recruitment - Programs and Strategies**
- Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
- Coordinates and compiles relevant recruitment information.
- Maintains the recruitment system, including applicant response and any data input.
- Ensures that all recruits have full reference checks and that these are followed up if necessary.
- Use of Social Media, such as Facebook, LinkedIn, to promote careers.

**Assists Management**
- Assist management in screening resumes, conducting interviews and selecting new hourly hires using selection tools and systems.

**Administration**
- Maintain confidentiality and security of employee and property records, files, and information.
- Ensure accurate maintenance of all employee records and files (e.g., interview documents, reference checks, applicant self-identification forms, department orientation check list).
- Answer phone calls and record messages.

**Hiring - New Employees**
- Create new employee personnel file.
- Conducting thorough on boarding, including hotel tour.

**Training and Development**
- Administers training nominations, training completion and attendance, ensuring databases are fully up to date.
- Provides support with Associate Orientation, and other appropriate training.

**Communications and Relations**
- Post all necessary legal or regulatory notices related to Human Resources in view of all employees as required by law.
- Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines.
- Inform Human Resources management of issues related to employee relations within the division or property.
- Creates and sustains a work environment that embraces the brand’s culture and focuses on fair and equitable treatment and associate satisfaction to enable business results.

**Associate Relations**
- Assists with regular communication of all Associate Benefits on property.
- Assists with the administration of any employment relations issue (for example Employment Tribunal preparation).
- Provides a sounding board for associates who may need to discuss personal issues, and maintains confidentiality at all times.
- Assists with the organization of any associate events.
- Represent wellbeing committee, promote and actively participate wellbeing related events.
- Ensures that all leavers complete an exit interview and that details are compiled to assist the hotel retention strategy.

**Total Compensation**
- Assists with any Compensation and Benefits data compilation.

**Safety and Security**
- Report work-related accidents, or other injuries immediately upon occurrence to manager/supervisor.
- Identify and correct unsafe work pr