Private Banking Assistant

**Responsibilities**:
**Description of the Business Line or Department**

Our commercial strategy focuses on three main areas:

- Ensure growth through our key client segments: KCS (Key Client Segment), FIM (Financial Intermediaries), Core Segment, International and Privilege teams;
- Tighten our global sales management, notably by combining our indicators by entity and by private banker (AuM, NNMA, NBI, GOI);
- Anchor our risk culture, conduct, Customer Excellence and the Group values described in the Leadership Model in our sales force on a daily basis

**Summary of the key purposes of the role**

The purpose of the Private Banking Assistant role is to support teams of Private Bankers. It is a vital link between Clients, Private Bankers and Support Services from initial client introduction and throughout the life of the relationship.

The Private Banking Assistant will ensure on behalf of their Team that all aspects of the Client’s experience with Kleinwort Hambros are dealt with in a professional, accurate and timely manner including:

- Maintenance of the operation capabilities of the existing accounts( i.e. static data)
- Support to one or more Private Banker in developing, managing and retaining client relationships with high net worth individuals as part of a member of a team of private bankers who are focused on one or more target segments
- Actively assisting in developing the clients relationships to their full business potential

**Summary of responsibilities**
- Provide administrative support to Private Bankers, complete required paperwork and record maintenance, assist with the administration of various client reviews, respond to client enquiries and provide administrative co-ordination with all areas of the bank and, where necessary, the wider SG Group entities
- Use time effectively, balancing personal commitment with the use of other resources to deliver a high quality of service
- Coordinate meetings, diaries and attendance at relevant meetings, including attending those where assistance is required with meeting notes etc
- Maintain excellent professional standards through appropriate training and development and keep up to date with developments in the market place
- Work effectively and successfully within the team and corporate framework
- Perform all duties in accordance with the principles outlined in the SGPBH Code of Conduct, as well as the policies and procedures relevant to your responsibilities, to ensure that you adhere to a culture that treats clients fairly and focuses on the long term sustainability of client relationships;
- Fully respect SG Policies and Procedures defined locally, at PRIV and at Group Level, in order to control operational risks;
- Respect of local SGPBH procedures and relevant regulations;
- Application of IMMUNE and FORCE rules;
- Must seek management advice in case of doubt

Client Engagement and meeting co-ordination
- Manage incoming client mail, calls and referrals
- Schedule/ track annual review process by banker within Team, initiating review if change’s to a client’s situation warrants a record refresh
- Schedule and prepare for client meetings/calls at banker request - including investment schedules and meeting packs
- Track all incoming client queries along with actions arising from client meetings and calls
- Respond to all client valuation, statement or audit requests
- Track routine client reporting processes and escalate with bankers as necessary
- Ensure all client engagement documentation is recorded appropriate on client files within strategic archive

Client Service Management
- Obtain reports for all clients within Team on issues arising at client touch points outside of Private Banking
- Monitor key processes and client service levels for all clients within Team validating compliance time and quality targets
- Co-ordinate all client service remediation activities, including calls and letters to client

Client Documentation Management
- Validate up to date client procedures and documentation from Business Assurance, Operations, Compliance or Legal
- Drive the documentation process for:

- Client take on, Client closure, Client death, New account set up, Closure of dormant accounts, Trust estate processing; Portfolio creation; Stock Transitions and transfers; Manage client file details and ensure remediation of all incomplete KYC data

Client Transaction Execution Initiation ( ensuring regulatory compliance )
- Stock transitions/transfers in and out and within portfolios
- Money transmission, standing orders and payment processing - all following client instruction and including engagement on sanctions checks
- Monitoring of client debit/credit balances and taking appropriate action where necessary
- Monitoring of client portfolio holdings on internal systems
- Adherence to call back procedures
- Support administration of client Execution Only activities

**Profile required**:
**Competencies**
- Individual contributor competencies as