Purchase Ledger Assistant

2 days ago

Edinburgh, United Kingdom Bookspeed Full time

At Bookspeed, we believe books have the power to shape the world—and we’re here to help get more of them into the hands of curious minds. From small independent boutiques to big names like Oliver Bonas, Moonpig, the National Trust, and the Natural History Museum, we curate and supply beautiful book ranges to a wonderfully diverse mix of retailers across the UK.

We’re proud to be more than just a book wholesaler—we’re a creative, values-led team that puts people, purpose, and play at the heart of what we do. With a strong focus on wellbeing, inclusivity, and flexible working, Bookspeed is a place where your contribution is seen, your ideas are welcome, and your growth is supported.

**The Role: Purchase Ledger Assistant**

We’re looking for a highly organised and detail-oriented Purchase Ledger Assistant to join our friendly finance team. You’ll play a key role in managing purchase invoices, credit notes, and supplier claims—ensuring accuracy and supporting smooth financial operations.

Reporting to the Financial Controller, you'll work closely with other members of the finance team to ensure timely and accurate data processing.

**What You’ll Be Doing**
- Matching and posting stock invoices using Basware
- Raising claims to suppliers for shortages, discounts, or damages
- Building strong relationships with supplier claims departments and resolving discrepancies
- Processing supplier credit notes and maintaining up-to-date supplier records
- Collaborating with the warehouse team to process damage-related claims
- Accurately processing overhead invoices, credit card transactions, and cash expenses
- Reconciling supplier statements regularly and thoroughly
- Preparing monthly payment runs for approval
- Supporting the wider finance team, including ad hoc tasks for credit control

**What We’re Looking For**
- Experience working in a finance function or with bookkeeping
- Good understanding of core finance processes (P2P experience a bonus)
- Strong Excel and Microsoft Office skills
- Excellent organisational and time management abilities
- Clear and confident phone manner
- A positive team player who can build good relationships across the business
- Accuracy, attention to detail, and an ability to juggle competing priorities

**What You’ll Get**
- A welcoming, collaborative workplace
- Hybrid working arrangements
- A values-led culture that prioritises wellbeing
- Ongoing support and development
- The chance to work with a team that really cares
- A benefits platform, monthly yoga, pizza Fridays & lots more

**Diversity & Inclusion**

Ready to be part of something brilliant?

**Job Types**: Full-time, Permanent

Pay: £26,604.93 per year

Schedule:

- Monday to Friday
- No weekends

Work Location: Hybrid remote in Edinburgh EH6 7DD

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