Administration Assistant

3 days ago

Cardiff, United Kingdom Swansea Bay University Health Board Full time

The post holder will provide comprehensive administrative support to the Cardiff Community Learning Disabilities Team.
This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits.
The post holder will;
Communicate and liaise with staff and members of partner organisations,
This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopt a flexible approach when the needs of the service require. Provide support to business and project processes.
Produce work to deadlines whilst ensuring compliance with health board policies Provide support to staff within the team/office
Provision of records and extracts (manual and electronic) for completion of audits.
Provide a diary management service with the ability to resolve conflicting diary appointments and schedules.
Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules.
Required to prioritise their work and to work on their own initiative,
Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover.
Follow policies and procedures in own role which are determined by systems within the team and Health Board’s corporate systems. Contribute and assist with the development of new systems and processes as part of the development of quality standards within the team.
Guided by standard procedures, good practice and understands the standards and results that are to be achieved
Manage internal and external post, including sorting and arranging collection when necessary. Contribute to team meetings, prepare and distribute documents and papers as required.
Set up, manage and maintain filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Take and transcribe formal minutes of meetings
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

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