Compliance/stock Lead

**WHO ARE WE?**

Newmedica is one of the leading providers of NHS-funded ophthalmology services in England.
- Our Purpose is to make a positive difference to people’s lives
- Our Vision is to change lives through better sight and eye health

We provide services for NHS CCGs, NHS Trusts and Foundation Trusts, and other providers of NHS funded services. We deliver thousands of patient interactions annually, including outpatient appointments, diagnostic testing and eye surgery. Our services are delivered through a variety of models including Managed Services and Ophthalmology Joint Venture (OJV) Partnerships.

**ROLE SUMMARY**

As Stock & Compliance Lead you will be responsible for ensuring that the service maintains the correct level of clinical & non-clinical stock by working closely with the Consultants, Management team and the Operational Director.

The Stock & Compliance Lead is a key member of our team, taking regular stock level checks for the business and continuously looking for financial opportunities to ensure that our service is cost effective. You will be placing orders, processing stock through the Stock Management System Genesis and liaising externally with key suppliers to maintain our stock levels. You will also be involved in assisting forecasting supply and demand to prevent overstocking and running out of stock. You will track and book required maintenance, repairs and services for the buildings and equipment to ensure full compliance. As well as conducting daily/weekly and monthly tests and audits to manage compliance within the service.

You will have a friendly and accessible personal manner and will be able to deliver an effective service to Newmedica North Derbyshire. You will be able to work within small teams to maintain and enhance processes and maximise quality and efficiency. The OJV has developed a strong relationship with the local ICB and neighbouring Trusts, and this post will be a pivotal part of that ongoing relationship.

**KEY RESPONSIBILITIES**
- Placing all stock orders for the business to ensure that our theatre, clinic, treatment room and admin offices have the consumables required in accordance with their schedules.
- Collaborating with our Theatre and Outpatients Leads to ensure that the appropriate and approved safe stock and medications are available to deliver a safe service.
- Understand and use all functions and reports and ensure the accuracy of data held in the Stock Management System (Genesis).
- Be proactive in chasing late orders, receiving in stock, logging stock out and ensuring stock rotation minimises wastage.
- Completing the stock audits monthly, i.e. fridge cleaning, expiry date checks and all other monthly checks.
- Track and book required maintenance and repairs.
- Arrange for all annual servicing within the building and equipment.
- Keep an accurate record of our Assets.
- Conduct daily/weekly and monthly compliance checks to include H&S, Fire records, legionella testing etc.
- Management of the sterilisation service.
- Raise POs in line with forecasted needs and with approved suppliers.

**THE INDIVIDUAL**

EDUCATION & QUALIFICATION
- Educated to A level standard or equivalent experience.
- GCSE Maths and English.

EXPERIENCE & KNOWLEDGE
- Experience of stock management and purchasing, with an understanding of best practice principles.
- Experience or knowledge of Health and Safety practices.
- Experience of working in a healthcare environment is desirable, however this is not essential.
- Experience of implementing process improvement strategies and cost saving initiatives.
- Proven experience of building strong working relationships with both internal and external stakeholders.
- Proven experience of a commitment to excellent administration, including the ability to deliver within a complex working environment.
- Outstanding telephone manner with the ability to adapt approach to different situations.
- Tech savvy and comfortable learning and using new IT systems e.g. patient record system.
- A competent user of Office 365 programmes (Outlook, Excel, Word, Teams etc.).

SKILLS & PERSONAL ATTRIBUTES
- Enjoys the routine and rhythm of a process driven environment.
- A team player who is able to work on their own initiative, but also happy to jump in and support others when needed.
- Exceptional organisation skills and the ability to multi-task and prioritise own work without supervision.
- Committed to delivery of consistently high standards of administration.
- Excellent verbal and written communication skills.
- Able to balance working independently with appropriate escalation and delegation.
- Enjoys working with a range of people and is able to tailor their approach to a diversity of service needs.

CRIMINAL RECORDS DECLARATION
- Newmedica is exempt from Rehabilitation of Offenders Act (1974) and we will ask applicants to disclose details of convictions, irrespective of whether they are spent or not.